Strategic EA to Transformation Director - National

Ministry of Justice; National (WA); Presencial; USD 43.000 - 56.000; Jornada completa

Descripción de la vacante

The Ministry of Justice (Office of the Public Guardian) is recruiting an Executive Assistant to the Transformation Director on a national basis, with some travel to Birmingham, Nottingham and London. The role focuses on managing the Transformation Director’s diary, inbox and day-to-day business, enabling priorities and strategic work across the Transformation Directorate.

You will work with autonomy, build relationships across MoJ and OPG, and support governance, information management and

Responsabilidades

• Inbox management: Proactively manage and triage the Transformation Director’s inbox, identifying priorities and ensuring correspondence is actioned, delegated, signposted or responded to promptly.
• Diary management: Take ownership of the Transformation Director’s diary, confidently managing competing demands and prioritising their time. Schedule and coordinate meetings, organise travel, plan visits and engagements, and prepare daily schedules to ensure they are well prepared and their time is used effectively.
• Business coordination: Anticipate upcoming commitments and requirements, helping to ensure the Transformation Director has the information and materials they need and following up actions with colleagues where required.
• Information and records management: Set up and maintain effective team filing and information-management systems, ensuring records are managed appropriately in line with GDPR and OPG governance requirements.
• Meeting support: Provide occasional secretariat support, including coordinating agendas and papers, recording key actions and decisions, and tracking actions through to completion.
• Directorate support: Provide administrative support for the Directorate’s Reward and Recognition process and other Directorate-wide activity as required.
• Relationships and stakeholder management: Build strong and effective working relationships across the Directorate, with other Private Offices and with colleagues and stakeholders across OPG and MoJ.
• Communications and engagement: Support the Business Manager with Directorate communications, including sharing key updates and messages and supporting Directorate-wide meetings, events and engagement activity and taking an active role in maintenance of the Directorate’s SharePoint.
• Directorate culture and continuous improvement: Play an active role in the wider Directorate, contributing to events, initiatives and resources and identifying opportunities to improve how the team works.
• Undertake other reasonable duties as agreed with your manager.

Descripción del empleo

The Ministry of Justice (Office of the Public Guardian) is recruiting an Executive Assistant to the Transformation Director on a national basis, with some travel to Birmingham, Nottingham and London. The role focuses on managing the Transformation Director’s diary, inbox and day-to-day business, enabling priorities and strategic work across the Transformation Directorate.

You will work with autonomy, build relationships across MoJ and OPG, and support governance, information management and