Strategic EA to the Executive Director (Theatre Temp)

The Public Theater; New York (NY); On-site; USD 34,000 - 49,000; Full time

Job summary

The Public Theater in New York, NY seeks a Temporary Executive Assistant to the Executive Director to provide full-time, on-site administrative support. The role focuses on calendar management, correspondence, travel, expenses, ticketing, and meeting logistics for the Executive Director.

This limited-duration position supports the leadership during a leadership search and transition and may involve evening and weekend duties for donor and board events.

Qualifications

• On-site five days per week at 425 Lafayette Street, with possible occasional work-from-home designated by supervisor.
• Prior experience as an executive assistant supporting a senior leader, ideally in a nonprofit or cultural organization.
• Exceptional discretion with confidential and time-sensitive information.
• Strong written communication skills and close attention to detail.
• Ability to work evenings and weekends as needed for donor and board events.
• Proficiency with Outlook, Word, and Excel; Tessitura experience a plus.

Responsibilities

• Own and manage the Executive Director's calendar, coordinating appointments and meetings with internal and external groups.
• Draft and manage the Executive Director's correspondence, including daily wrap-ups and review of draft communications.
• Coordinate donor communications and engagement in collaboration with the Development Department; support donor visits and events.
• Provide on-site support for all in-person and hybrid meetings, including setup for virtual participation and catering arrangements.
• Arrange all travel for the Executive Director; maintain files, submit invoices, and prepare expense reports.
• Support external engagements such as lecturing, teaching, and board affiliations.
• Additional duties as assigned.

Job description

The Public Theater in New York, NY seeks a Temporary Executive Assistant to the Executive Director to provide full-time, on-site administrative support. The role focuses on calendar management, correspondence, travel, expenses, ticketing, and meeting logistics for the Executive Director.

This limited-duration position supports the leadership during a leadership search and transition and may involve evening and weekend duties for donor and board events.