Strategic EA to Founder & CEO | AI-Driven Ops

Inside Out Hiring

United States

Remote

USD 22,000 - 33,000

Full time

10 days ago

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Job summary

Inside Out Hiring is seeking a high-caliber Executive Assistant to serve as the right hand to the Founder & CEO. This strategic operational role requires proactive structure, and momentum in a high-volume executive workflow.

You will manage back-to-back schedules, drive outreach, and leverage AI tools to amplify executive efficiency. The role demands English fluency, sharp communication, and a mindset that prioritizes CEO time.

Qualifications

Must have dedicated EA experience supporting C-suite executives in fast-paced environments.
Exceptional written and verbal English with strong phone presence.
Advanced capability using Claude (or similar LLMs), Asana for project management, and the Microsoft 365 ecosystem.
Proactive mindset with ability to triage, push back appropriately, and help prioritize tasks.
Based in Latin America or South Africa and able to work aligned hours with US Eastern Time.

Responsibilities

Inbox & Calendar Management for the CEO across multiple time zones.
Maintain executive task list in Asana and ensure active progress.
Lead outreach and follow-up using templates for trade show contacts and leads.
Use AI tools to analyze metrics, build executive dashboards, and optimize workflows.
Document SOPs and scalable processes across the CEO’s office.
Light personal branding and LinkedIn management for the CEO.
Occasional outbound calls on behalf of the CEO.