Strategic EA to Development & Construction Leader

Peterson Companies; Fairfax (VA); On-site; USD 85,000 - 95,000; Full time

Job summary

Peterson Companies is seeking a Senior Executive Assistant to join the Development and Construction Team in Fairfax, VA. The role supports the Senior Managing Director with calendar management, travel, expenses, meetings, and document handling in a fast-paced real estate environment.

You will coordinate with internal stakeholders and outside parties, maintain files, and drive efficiency through technology adoption while preserving confidentiality and professional standards.

Qualifications

• Bachelor's Degree preferred but not required.
• A holistic understanding of commercial real estate services and tracking key data points for acquisition and disposition.
• An aptitude for self-learning and introducing new technologies.
• Technologically fluent in contemporary business software, applications (including AI), and data management principles.
• At least 5 years of work experience with preference for real estate transaction experience in private development or a commercial real estate firm.
• Knowledgeable and confident in using Microsoft Outlook, Word, Excel; TEAMS
• Experience with or ability to master Google Earth and Smartsheet.
• Basic database & online mapping knowledge.
• Ability to be proactive in avoiding calendar/scheduling issues and planning for upcoming events.
• Ability to multitask, exercise sound judgment, and maintain confidentiality and tact.
• Experience managing an executive's calendar, meeting preparation, travel, expenses, and duties.
• Aptitude to engage with outside committees and boards, and industry organizations (ULI, NAIOP).
• Self-motivated and able to work with minimal direction and deadlines.
• Ability to collaborate across departments and work within a team structure.
• Highest levels of integrity, work ethic and dependability.
• Positive attitude and commitment to excellence.

Responsibilities

• Provide administrative support to the Senior Managing Director including calendar management, expense reports, and administrative functions.
• Provide telephone coverage and administrative assistance.
• Handle board meeting scheduling and prepare/distribute meeting minutes.
• Create and maintain Smartsheets to track real estate transactions.
• Maintain physical and digital files; revise business documents as requested.
• Conduct research projects as requested.
• Facilitate the execution and delivery of legal documents and project invoices.
• Provide notarial services and excellent client service to internal and external stakeholders.
• Manage travel and expenses for the Senior Managing Director of Acquisition and Development.
• Serve as Smartsheet database administrator for the Development Team.
• Pilot new processes, develop team innovations, and stay current with productivity tools.
• Plan and manage events including client appreciation, team meals, team building, and industry events.

Skills

Real estate knowledge

Data tracking

Communication

Team collaboration

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

TEAMS

Google Earth

Smartsheet

Job description

Peterson Companies is seeking a Senior Executive Assistant to join the Development and Construction Team in Fairfax, VA. The role supports the Senior Managing Director with calendar management, travel, expenses, meetings, and document handling in a fast-paced real estate environment.

You will coordinate with internal stakeholders and outside parties, maintain files, and drive efficiency through technology adoption while preserving confidentiality and professional standards.