Strategic EA & Surgical Scheduler — Impact & Growth

South Shore Orthopedics, LLC; Hingham (MA); Hybrid; USD 32,000 - 37,000; Full time

Benefits offered by this job

Competitive compensation

Excellent health, dental, and vision

Generous paid time off and holidays

401(k) with employer contribution

Supportive and collaborative team

Stable, growing orthopedic practice

Impactful patient care

Job summary

South Shore Orthopedics, LLC in Hingham, MA is seeking an Executive Assistant & Surgical Scheduler to support a busy surgeon. The role encompasses administrative duties, surgical scheduling, calendar management, and patient coordination to ensure smooth operations.

Ideal candidates are highly organized, with excellent communication, EMR experience (Athena/Surgimate), and the ability to multitask in a fast-paced healthcare setting while delivering outstanding service to patients and providers.

Qualifications

• High School diploma or equivalent required.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to prioritize multiple tasks and work independently.
• Proficiency with computers and electronic medical record systems.
• Ability to maintain confidentiality and professionalism.
• Ability to build positive relationships with providers, coworkers, patients, and payers.

Responsibilities

• Schedule surgical procedures using Athena and Surgimate and coordinate clearances.
• Confirm surgeries across Athena, Surgimate, and Google Calendar; resolve conflicts.
• Generate and mail surgical confirmation letters and patient materials.
• Coordinate operating room equipment with vendor representatives.
• Schedule interpreters when needed.
• Gather pre-operative medical and cardiac clearances and assist with pre-operative orders.
• Prepare weekly operating room schedules and provider notes.
• Coordinate PRP injections, PICC lines, cortisone injections, and duplex ultrasounds with radiology.
• Manage complex physician calendars and on-call schedules.
• Answer multi-line calls professionally and route messages.
• Allocate patient records within Athena.
• Track disability paperwork and monitor order dashboards.

Skills

Verbal & written communication

Organizational skills

Time management

Confidentiality

Independent work

EMR proficiency

Education

High School Diploma or equivalent

Tools

Athena EMR

Surgimate

Google Calendar

Job description

South Shore Orthopedics, LLC in Hingham, MA is seeking an Executive Assistant & Surgical Scheduler to support a busy surgeon. The role encompasses administrative duties, surgical scheduling, calendar management, and patient coordination to ensure smooth operations.

Ideal candidates are highly organized, with excellent communication, EMR experience (Athena/Surgimate), and the ability to multitask in a fast-paced healthcare setting while delivering outstanding service to patients and providers.