Strategic EA for VP, People & Culture

United Nations Foundation; Washington (District of Columbia); Hybrid; USD 62,000 - 78,000; Full time

Benefits offered by this job

Health plans (PPO/HDHP)

Dental insurance

Vision insurance

Flexible spending accounts

403b retirement with matching

Life insurance

Disability insurance

Employee assistance program

Job summary

The Executive Assistant to the Vice President, People and Culture at United Nations Foundation provides high-level administrative, operational, and scheduling support to the VP and senior leaders within the People and Culture team. The role coordinates priorities, manages workflows, and ensures timely, organized support for leadership.

The position is based in Washington, DC with a hybrid schedule and requires handling confidential matters, travel arrangements, and creating documents and reports

Qualifications

• Bachelor’s degree in business administration or related field preferred and/or at least four years of related experience required
• Ability to function well in a high-paced environment, have a strong business sense and can decipher priorities and make sound judgement calls when needed
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Able to type minimum of 50 words per minute
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Responsibilities

• Support the Vice President, People and Culture in handling sensitive matters with a high degree of confidentiality, discretion
• Manage complex calendars, prioritize scheduling requests, and coordinate meetings, appointments, agendas, and daily commitments.
• Provide administrative and operational support, including drafting correspondence, memoranda, reports, invoices, and screening voicemails
• Arrange travel and accommodations, prepare itineraries, and process expense reports in a timely and accurate manner.
• Attend meetings on behalf of VP, taking and/or recording minutes and preparing other reference materials
• Prepare and format documents, spreadsheets, presentations, reports, and project materials using Microsoft Word, Excel, PowerPoint, and related systems
• Review incoming communications and memoranda on behalf of senior staff, assess priority, and summarize or route information to appropriate team members

Skills

Calendar management

Confidentiality

Communication skills

Organization

Time management

Microsoft Office

Typing 50 wpm

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Word

Excel

PowerPoint

Job description

The Executive Assistant to the Vice President, People and Culture at United Nations Foundation provides high-level administrative, operational, and scheduling support to the VP and senior leaders within the People and Culture team. The role coordinates priorities, manages workflows, and ensures timely, organized support for leadership.

The position is based in Washington, DC with a hybrid schedule and requires handling confidential matters, travel arrangements, and creating documents and reports