Executive Assistant, Marketing and Communications

nationalpublicradioinc; Washington (District of Columbia); Hybrid; USD 70,000 - 95,000; Full time

Job summary

National Public Radio (NPR) is seeking an Executive Assistant, Marketing and Communications to serve as the central operational partner to senior leaders. You will manage complex calendars, coordinate cross-functional communications, and support key stakeholder engagements across the NPR network.

This hybrid role requires discretion, strong written and verbal communication, and careful handling of confidential information.

Qualifications

• 3+ years of progressive administrative experience supporting senior-level leadership.
• Proven ability to manage complex scheduling, travel itineraries, and expense reporting with minimal supervision.
• Strong written and verbal communication skills with proofreading accuracy.
• Demonstrated discretion and tact handling confidential leadership information.
• Ability to organize, prioritize, and track multiple deliverables under deadlines.
• Commitment to workplace diversity, equity and inclusion initiatives.

Responsibilities

• Manage complex, dynamic daily schedules and executive calendars.
• Coordinate end-to-end travel arrangements for leadership; reconcile expenses.
• Prepare briefing materials, agendas, and presentations for meetings.
• Triage inquiries, route action items, and track follow-up with team leads.
• Plan internal/external meetings, conferences, and network fly-ins; handle AV and catering.
• Record minutes and maintain digital filing across Google Workspace.
• Support people operations including onboarding sessions and team events.

Skills

Complex scheduling

Travel coordination

Expense reporting

Written and verbal communication

Confidentiality

Organization

Education

Bachelor's degree

Tools

Salesforce

Concur

Job description

OVERVIEW

A thriving, mission-driven multimedia organization, NPR produces award-winning news, information, and music programming in partnership with hundreds of independent public radio stations across the nation. The NPR audience values information, creativity, curiosity, and social responsibility - and our employees do too. We are innovators and leaders in diverse fields, from journalism and digital media to IT and development. Every day, our employees and member stations touch the lives of millions worldwide.

Across our organization, we're building a workplace where collaboration is essential, diverse voices are heard, and inclusion is the key to our success. We are committed to doing the right thing in our journalism and in every role at NPR . This means that integrity, adherence to our ethical standards, and compliance with legal obligations are fundamental responsibilities for every employee at NPR.

Intro to Position

The Executive Assistant, Marketing and Communications serves as the central operational backbone for senior leadership across NPR's Marketing and Communications divisions. In this role, you will provide high-level administrative partnership to departmental leaders, managing complex calendar logistics, coordinating cross-functional communications, and facilitating key stakeholder engagements across the NPR network.

Acting as a primary administrative liaison for the department, you will ensure seamless day-to-day operations while handling sensitive and confidential information with discretion, sound judgment, and precision.

Responsibilities

• Manage complex, dynamic daily schedules and executive calendars, proactively resolving scheduling conflicts and aligning time allocations with division priorities.
• Coordinate end-to-end travel arrangements and logistics for departmental leadership; assemble detailed itineraries and ensure timely reconciliation of expense reports and vendor invoices.
• Prepare, organize, and proofread briefing materials, agendas, presentations, and background documentation for executive leadership meetings, NPR Board of Directors sessions, and Member station engagements.
• Track and monitor division email correspondence and workflow queues; triage urgent inquiries, synthesize incoming requests, and route action items to appropriate team leads.
• Orchestrate logistical planning for internal and external meetings, conferences, division retreats, and Network fly-ins, managing room reservations, audio/visual setup, and catering.
• Record minutes, track deliverables, and maintain organized digital filing systems across Google Workspace and departmental directories.
• Serve as the division's administrative point of contact, coordinating office supply inventory, facilities requests, and miscellaneous administrative questions.
• Support departmental people operations, including scheduling onboarding sessions for new team members and assisting leadership with team retreats, culture initiatives and communications.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Minimum Qualifications

• 3+ years of progressive administrative experience supporting senior-level leadership.
• Demonstrated ability to manage complex scheduling, travel itineraries, and expense reporting with minimal supervision.
• Strong written and verbal communication skills, with proven proofreading accuracy and attention to detail.
• Demonstrated track record of exercising strict confidentiality, discretion, and tact when handling sensitive leadership information.
• Proven ability to organize, prioritize, and track multiple simultaneous administrative deliverables under firm deadlines.
• Demonstrated commitment to supporting workplace diversity, equity, and inclusion initiatives.

Preferred Qualifications

• Professional experience supporting C-Suite executives.
• Prior administrative experience within public media, journalism, broadcasting, or mission-driven nonprofit organizations.
• Familiarity with Salesforce, Concur, or comparable enterprise CRM and expense management systems.

Education Requirements

Bachelor's degree or equivalent combination of education and experience.

Work Location & Requirements

Hybrid Permitted : This is a hybrid permitted role. Some aspects of this role include duties that are better performed at an NPR facility. The employee will be required to be in the office at the Washington, D.C. location at least 2 days a week but is variable. The employee must also reside in an NPR-supported location based on the number of on-site days th