Strategic EA for Development & Major Events

Catholic Charities Archdiocese of New York; New York (NY); On-site; USD 62,000 - 68,000; Full time

Job summary

Catholic Charities Archdiocese of New York is seeking an Executive Assistant for Development and Events to provide high-level administrative and strategic support to the Senior Director of Development and Events in New York, NY.

The role focuses on managing the Senior Director's calendar, coordinating with the development and events teams, preparing briefing materials, and handling communications with donors, Board members, and vendors to advance fundraising goals.

Qualifications

• Bachelor's degree preferred; equivalent professional experience considered.
• 5-7 years of experience supporting C-suite or senior executives.
• Experience interacting with donors, Board members, and external contacts.
• Proficiency in Microsoft Office; Raiser's Edge or CRM experience a plus.
• Exceptional organizational skills with ability to manage competing deadlines.

Responsibilities

• Act as primary contact for the Senior Director, managing communications and stakeholder updates.
• Manage Senior Director's calendar and protect time for meetings.
• Prepare briefing materials for donor and Board meetings.
• Draft and edit correspondence, agendas, and presentations.
• Arrange travel and prepare itineraries for NYC-area meetings and events.
• Process expense reports, invoices, and contracts, coordinating with Finance.
• Screen requests and prioritize competing needs.
• Maintain confidential donor records.

Skills

Executive support

Calendar management

Discretion

Advanced Microsoft Office

Strong communication

Anticipate needs

Education

Bachelor's degree or equivalent

Tools

Raiser's Edge

Microsoft Outlook

PowerPoint

Excel

Job description

Catholic Charities Archdiocese of New York is seeking an Executive Assistant for Development and Events to provide high-level administrative and strategic support to the Senior Director of Development and Events in New York, NY.

The role focuses on managing the Senior Director's calendar, coordinating with the development and events teams, preparing briefing materials, and handling communications with donors, Board members, and vendors to advance fundraising goals.