Remote Executive Assistant to the CSO | Strategy & Ops

Project Shema; Chicago (IL); On-site; USD 58,500 - 71,500; Full time

Benefits offered by this job

Health Reimbursement Account

Wellness stipend

401(k) contribution

Professional Development fund

Remote Work stipend

Paid parental leave

Sabbatical after 4 years

Flexible work structure

Job summary

Project Shema is seeking an Executive Assistant to support the Chief Strategy Officer. This fully remote role coordinates complex calendars, schedules meetings, arranges travel, drafts communications, and manages expenses and vendor relations.

The EA may backstop the Executive Operations Coordinator and assist VP-level staff on select projects. Applicants should bring executive‑level administrative experience, impeccable organization, and professional communication skills.

Qualifications

• Experience in an executive assistant or senior administrative support role, ideally supporting C-suite or VP-level executives.
• Strong calendar management and travel coordination skills.
• Excellent written and verbal communication, with a professional demeanor.

Responsibilities

• Provide administrative support to the CSO, including complex calendar management, meeting coordination and travel arrangements.
• Serve as primary point of contact for CSO scheduling and administrative matters.
• Coordinate logistics for internal and external meetings involving the CSO, including scheduling, virtual setup and distribution of meeting invites.
• Draft communications for internal audiences on behalf of the CSO.
• Manage expense reports, reimbursements, and vendor relationships for the CSO.
• Serve as backup support to the Executive Operations Coordinator as needed.
• Support special projects and initiatives as assigned by the CSO or VPs.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Confidentiality

Tools

Microsoft Office

Slack

Salesforce

Google Drive

Job description

Project Shema is seeking an Executive Assistant to support the Chief Strategy Officer. This fully remote role coordinates complex calendars, schedules meetings, arranges travel, drafts communications, and manages expenses and vendor relations.

The EA may backstop the Executive Operations Coordinator and assist VP-level staff on select projects. Applicants should bring executive‑level administrative experience, impeccable organization, and professional communication skills.