Strategic EA for Biotech C-Suite (R&D)

Crescent Biopharma; Waltham (MA); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

Employer-paid benefits

Flexible PTO

Company-wide shutdowns

Professional development

Equity

Job summary

Crescent Biopharma in Waltham, MA seeks an Executive Assistant who acts as strategic partner to the C-suite, managing complex calendars, travel, and cross-functional communications across R&D, clinical, and medical operations. You will support executives with discretion and professional collaboration in a high-velocity biotech setting.

You will support board and leadership meetings, prepare presentations, maintain confidential records, and help drive operational workflows in a fast-paced biotech

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• 10+ years of Executive Assistant experience supporting senior executives in biotechnology or pharmaceutical organizations.
• Experience supporting medical, clinical development, regulatory, or scientific leadership teams.
• Strong organizational, project coordination, and multitasking skills in a fast-paced environment.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and attention to detail.
• Willingness to work broadly with other administrative staff across various enterprise-level workstreams.
• Experience within a publicly traded biotechnology or pharmaceutical company.
• Familiarity with clinical trial operations, medical terminology, and healthcare industry practices.
• Experience supporting C-suite executives, including Chief Medical Officer, Chief Development Officer, or other senior leadership roles.
• Knowledge of regulatory and compliance-sensitive environments.

Responsibilities

• Manage complex calendars, scheduling priorities, and meeting coordination for executive leadership across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics.
• Prepare, edit, and manage presentations, reports, agendas, meeting minutes, and executive correspondence.
• Support planning and coordination of leadership meetings, board meetings, clinical team meetings, medical affairs discussions, and company events.
• Coordination for medical and scientific conferences including assistance with printing of abstracts/posters, booth set-up or other conference-related activities.
• Serve as a liaison between executives and internal/external stakeholders, including clinical research organizations, healthcare professionals, vendors, and partners.
• Track action items, deadlines, and follow-up activities to ensure timely execution of priorities.
• Assist with document management and maintain confidential records in compliance with company policies and industry standards.
• Support operational workflows related to clinical development, medical affairs, regulatory activities, and cross-functional project coordination.
• Handle sensitive and confidential information with professionalism and discretion.
• Contribute to process improvements and administrative efficiencies across the organization.
• Partner closely with other support staff to support broader organizational initiatives outside of the R&D, Clinical and Medical remit.
• Manage office activities within the R&D floor including the management of supplies, office space, kitchen area, etc.

Skills

Executive support

Calendar management

Travel coordination

Presentation preparation

Stakeholder liaison

Document management

Confidentiality

Cross-functional coordination

Communication (verbal/written)

Education

Bachelor's degree preferred or equivalent

Job description

Crescent Biopharma in Waltham, MA seeks an Executive Assistant who acts as strategic partner to the C-suite, managing complex calendars, travel, and cross-functional communications across R&D, clinical, and medical operations. You will support executives with discretion and professional collaboration in a high-velocity biotech setting.

You will support board and leadership meetings, prepare presentations, maintain confidential records, and help drive operational workflows in a fast-paced biotech