Executive Assistant

Colossus Search Group; Phoenix (AZ); On-site; USD 52,000 - 65,000; Full time

Job summary

Colossus Search Group is seeking a Development Executive Assistant to support a senior fundraising leader in a nonprofit development team. The role focuses on day-to-day operations, donor engagement, research, and administrative coordination to optimize leadership effectiveness.

The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced, mission-driven environment. Experience with donor relations and CRM platforms is preferred.

Qualifications

• Exceptional organizational skills for managing complex schedules and competing priorities.
• Strong written and verbal communication with close attention to detail.
• Ability to work independently and proactively solve problems.
• Proficiency with Google Workspace (Docs, Sheets, Drive) or similar productivity tools.
• Ability to thrive in a high-performance, fast-paced environment.

Responsibilities

• Provide executive support to the Senior Development Leader, including calendar management, travel logistics, meeting coordination, and expense tracking.
• Support donor engagement, research, and preparation of briefing materials, proposals, and donor communications.
• Maintain accurate donor records in the CRM and coordinate donor reports, events, and communications across teams.
• Assist with planning and execution of fundraising events and donor engagement activities.

Skills

Organizational skills

Written and verbal communication

Independent/proactive problem solving

Google Workspace proficiency

Thrives in fast-paced environment

Tools

CRM platforms

Job description

A nationally recognized nonprofit organization focused on leadership development and civic engagement is seeking a Development Executive Assistant to support a senior fundraising leader within its development team.

This role is responsible for supporting day‑to‑day operations, donor engagement initiatives, research, and administrative coordination. The position plays a key role in helping optimize the effectiveness and efficiency of senior leadership within the fundraising organization.

The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast‑paced, mission‑driven environment.

Key Responsibilities

Executive Support

• Manage the Senior Development Leader’s calendar, scheduling, and travel logistics.
• Coordinate internal and external meetings, calls, and event participation.
• Assist with expense tracking, reporting, and administrative documentation.
• Ensure schedules and commitments are organized and executed efficiently.

Donor Engagement & Research

• Support donor relationship management and fundraising initiatives.
• Conduct research to identify prospective high‑net‑worth donors and strategic funding opportunities.
• Prepare briefing materials and donor communication documents for meetings and outreach.
• Assist with preparation of proposals, donor materials, and engagement collateral.

Development Operations

• Maintain accurate donor records and account information within the CRM platform.
• Coordinate with internal teams to produce donor reports, communications, and event materials.
• Assist with execution of fundraising events and donor engagement initiatives.
• Support donor communications including outreach emails and follow‑up coordination.

Event & Travel Support

• Travel to fundraising events and organizational programs as needed.
• Assist with preparation and coordination of donor events and meetings.
• Support logistics and materials preparation for events and donor engagements.

Minimum Qualifications

• Exceptional organizational skills with the ability to manage complex schedules and competing priorities.
• Strong written and verbal communication skills with close attention to detail.
• Ability to work independently and proactively solve problems.
• Proficiency with Google Workspace (Docs, Sheets, Drive) or similar productivity tools.
• Ability to thrive in a high-performance, fast-paced environment.

Preferred Qualifications

• Experience with CRM platforms (Salesforce, Virtuous, or similar).
• Background supporting donor relations, fundraising operations, or development teams.
• Prior experience supporting senior leadership or executive-level professionals.
• Experience with research, donor prospecting, or fundraising coordination.