Strategic Design Exec Assistant (Remote)

Figma; United States; Remote; USD 127,000 - 221,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Parental leave

Wellness benefits

Paid time off

Equity

Annual bonus plan

Job summary

Figma is growing its Design team and seeking an Executive Assistant to keep VPs and their pillars organized as we scale for growth. You will work directly with leaders to manage day-to-day admin needs, partner with leadership teams, and collaborate cross-functionally within the Tech Org.

This full-time role can be held from US hubs (SF or NYC) or remotely in the United States, with PT hours. You’ll manage calendars, travel, expenses, and drive workflows across the organization to support design

Qualifications

• 5+ years of executive support in a fast-paced tech environment.
• Ability to anticipate tradeoffs and act independently.
• Experience building AI-enhanced workflows.
• Strong written and verbal communication; trusted partner.
• Discretion with confidential information.

Responsibilities

• Proactively manage VP calendars, meetings, travel, and expenses.
• Delegate for expenses, PO approvals, and tooling per policy.
• Plan agendas and logistics for large meetings; track content and actions.
• Identify opportunities to optimize workflows and rhythms.
• Partner with CDO's EA and leadership on design operations and long-term planning.
• Drive cross-functional alignment on projects and milestones.
• Foster culture and connection across hubs and remote Figmates.

Skills

Executive support

AI workflow development

Communication

Discretion

Google Workspace

Tools

Google Calendar

Job description

Figma is growing its Design team and seeking an Executive Assistant to keep VPs and their pillars organized as we scale for growth. You will work directly with leaders to manage day-to-day admin needs, partner with leadership teams, and collaborate cross-functionally within the Tech Org.

This full-time role can be held from US hubs (SF or NYC) or remotely in the United States, with PT hours. You’ll manage calendars, travel, expenses, and drive workflows across the organization to support design