Strategic Contracts Specialist

University of Miami; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Tuition remission

and more

Job summary

The University of Miami, housed in UHealth, seeks a Full Time Contract Specialist to support the Contract Administration team in Hialeah, FL. You will assist with preparing contracts, bids, and amendments, and coordinate communications with internal clients and external parties daily.

Success requires a Bachelor’s degree, strong organizational and analytical skills, and proficiency in MS Office and Adobe Acrobat.

Qualifications

• Bachelor’s degree in a relevant field.
• Minimum 1 year of relevant experience.
• 2 years of relevant experience preferred.

Responsibilities

• Assists in the preparation of contractual provisions and the administration of contract proposals.
• Helps senior contract specialists to prepare bids and negotiate specifications with suppliers, partners or customers.
• Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products or services.
• Evaluates contract compliance and advises others on contractual rights and obligations.
• Requests or approves amendments to contract terms or contract extensions.
• Reviews new and/or continuing contract and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints.
• Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• The Contract Specialist manages the day-to-day administrative activities of the Contract Administration department, tracks agreements through the request-to-signature lifecycle and provides reporting to the Director, Contract Administration regarding agreement status and other key information.
• Interfaces by phone and email with internal clients at all levels of the organization across the UM enterprise, as well as external parties, on a daily basis.
• Conducts preliminary review of, summarizes and disseminates contract submissions and requests for information to Contract Administration team.
• Prior to routing contract for signature to University’s signatories, prepares summary of the agreement and salient terms.
• Researches transactional history in order to achieve current goals and respond to internal client inquiries.
• Assists with drafting contract documents and executive summaries as needed.
• Supports the assignment of contracts to other Contract Administration staff in consultation with the Executive Director and Directors.
• Provides customer service to internal clients and external parties, ensuring timely and accurate responses to inquiries.
• Advises on the creation of procedures to improve efficiency and effectively achieve department goals and participates in process improvement projects from time-to-time.
• Adheres to University and departmental policies and procedures and safeguards University’s interests.
• Creates, organizes, and manages electronic files.
• Maintains spreadsheets and databases for contract files.
• Maintains integrity of data in the University’s contract management system and files correspondence and documents into contract files.
• Ensures contracts are signed by appropriate parties.
• Prepares reports and documentation for departmental meetings as needed.
• Schedules and attends meetings as needed.
• Handles administrative tasks and responds to internal and external correspondence.
• Maintains strict confidentiality of the University’s contracting activities.

Skills

Customer service

Communication

Organizational skills

Detail-oriented

English proficiency

Analytical skills

AI tools familiarity

Time management

Negotiation basics

Problem solving

Education

Bachelor’s degree in relevant field

Tools

MS Office

Adobe Acrobat

Job description

The University of Miami, housed in UHealth, seeks a Full Time Contract Specialist to support the Contract Administration team in Hialeah, FL. You will assist with preparing contracts, bids, and amendments, and coordinate communications with internal clients and external parties daily.

Success requires a Bachelor’s degree, strong organizational and analytical skills, and proficiency in MS Office and Adobe Acrobat.