Manager, Administrative Operations

3M HEALTHCARE; Town of Florida (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

University of Miami / UHealth is seeking a Manager, Administrative Operations in Hialeah, FL. The role oversees office activities, staff supervision, and cost control within the Department of Supply Chain.

You will develop procedures for records, mail, reception and internal operations, ensuring efficient service delivery and compliance. Responsibilities include planning, directing staff duties, implementing processes, recruitment and training, and ensuring projects and budgets are met.

Qualifications

• Minimum 5 years of relevant experience in administrative operations.
• Strong ability to optimize day-to-day operations and processes.
• Excellent communication and leadership skills.
• Experience with budgeting and cost control.
• Proficiency in office software and information systems.

Responsibilities

• Oversee office activities and staff to maximize productivity and control costs.
• Develop and implement administrative procedures and policies.
• Recruit, train, and manage office staff and performance.
• Ensure department milestones and budgets are met and tracked.
• Coordinate services with other departments and maintain internal controls.

Skills

Operational Management

Organizational Development

Financial Oversight

Team Leadership

Technical Proficiency

Communication

Education

High school diploma

Bachelor’s degree preferred

Tools

Office software

Computer applications

Job description

Manager, Administrative Operations The University of Miami/UHealth department of Supply chain has an exciting opportunity for a Full Time Manager, Administrative Operations to work in Hialeah, FL.

The Manager, Administrative Operations oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.

CORE JOB SUMMARY

The Manager, Administrative Operations oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.

CORE JOB FUNCTIONS

• Ensures all administrative operations run smoothly and efficiently.
• Coordinates, plans and directs services which support the running of the department
• Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.
• Develops and implements department processes.
• Recruits and trains office support staff.
• Manages staff in the day-to-day performance of their jobs.
• Ensures projects, department milestones/goals are met and adheres to approved budgets.
• Purchases and maintains office equipment and supplies.
• Tracks and analyzes operational costs.
• Coordinates delivery of office services with other departments.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.

CORE QUALIFICATIONS

High school diploma or equivalent- Bachelor’s degree preferredMinimum 5 years of relevant experience

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:Full timeEmployee Type:Staff