Strategic Contracts Coordinator

EffizoJobs, LLC; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Ovation Healthcare seeks a Contract Administrator to support the Strategic Procurement & Optimization team by coordinating the administration, maintenance, and organization of supplier agreements and contract-related systems. The role covers contract lifecycle activities, including routing, execution, renewals, amendments, onboarding, and ensuring documentation is accurate and accessible.

The successful candidate will manage contract repositories, monitor renewal timelines, and collaborate with

Qualifications

• Demonstrated organizational, project coordination, and document management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Responsibilities

• Coordinate the routing, approval, execution, and filing of supplier agreements, amendments, renewals, and related contractual documents.
• Monitor contract expiration dates, renewal timelines, and required actions and proactively communicate upcoming deadlines to appropriate stakeholders.
• Maintain and administer contract repositories, documentation management platforms, and related tracking systems.
• Support implementation activities associated with newly executed agreements, including supplier onboarding and coordination of required documentation.
• Support contract termination, amendment, and renewal processes in accordance with organizational policies.
• Ensure contract records, metadata, exhibits, pricing schedules, and supporting documentation are complete, accurate, accessible, and current throughout the contract lifecycle.
• Develop and maintain standardized document management practices and filing conventions.
• Perform routine audits of contract files to ensure accuracy, completeness, and compliance.
• Support system enhancements and process improvements related to contract management technologies.
• Assist internal stakeholders with locating contract documents, pricing schedules, participation forms, and other agreement information.
• Coordinate communications related to contract updates, renewals, amendments, and agreement launches.
• Track supplier obligations, reporting requirements, and other contractual commitments.
• Support compliance reviews, audits, and governance initiatives.
• Monitor contract administration KPIs, contract dashboards, status reports, and operational metrics, including execution timelines, renewal pipelines, and repository accuracy.
• Escalate contract risks, discrepancies, or missing documentation as appropriate.

Skills

Organizational skills

Project coordination

Documentation management

Written and verbal communication

Education

Bachelor’s degree in business administration, Healthcare Administration, Supply Chain, Legal Studies, or related field

Job description

Ovation Healthcare seeks a Contract Administrator to support the Strategic Procurement & Optimization team by coordinating the administration, maintenance, and organization of supplier agreements and contract-related systems. The role covers contract lifecycle activities, including routing, execution, renewals, amendments, onboarding, and ensuring documentation is accurate and accessible.

The successful candidate will manage contract repositories, monitor renewal timelines, and collaborate with