Hybrid Communications & Projects Coordinator

macfound; Chicago (IL); Hybrid; USD 57,000 - 78,000; Full time

Job summary

The John D. and Catherine T. MacArthur Foundation is seeking a highly organized Communications Coordinator to support scheduling, meeting logistics, and project management for major announcements. You will coordinate documents, notes, and travel with internal staff and external partners.

You will join a collaborative team in a hybrid Chicago setting, handling multiple tasks, maintaining files, and contributing to media and events activities. A proactive, detail-oriented approach is essential.

Qualifications

• 3–5 years of administrative experience, preferably in a communications setting (nonprofit)
• Comfortable working in a team environment
• Well-developed organizational skills and attention to detail
• Able to juggle multiple assignments simultaneously and meet deadlines
• Creative/entrepreneurial thinking
• Interest in the Foundation's work and its grantees
• Positive, can-do attitude and willingness to do what is necessary to get the job done
• Strong working knowledge of Microsoft Office Suite

Responsibilities

• Support scheduling needs for Communications team with multiple parties; Manage Director of Communications and Director of Partnerships schedules of appointments.
• Arrange meeting logistics; collaborate across administrative staff and programs.
• Support development and distribution of agendas and key documents; Take and distribute meeting notes.
• Provide project management support for major Foundation announcements; create timelines and coordinate logistics with PR and video firms.
• Coordinate document management tasks; formatting presentations and plans, maintaining files and archives.
• Interact with Foundation colleagues, media, and external partners; provide guidance as needed.
• Process domestic and international expense reports for senior staff; support travel reimbursements.
• Support digital analytics projects and vendor coordination.
• Assist with media relations research/tracking and events as needed.

Skills

Teamwork

Organization

Attention to detail

Multitasking

Creative thinking

Positive attitude

Tools

Microsoft Office Suite

Job description

The John D. and Catherine T. MacArthur Foundation is seeking a highly organized Communications Coordinator to support scheduling, meeting logistics, and project management for major announcements. You will coordinate documents, notes, and travel with internal staff and external partners.

You will join a collaborative team in a hybrid Chicago setting, handling multiple tasks, maintaining files, and contributing to media and events activities. A proactive, detail-oriented approach is essential.