Strategic Commercial Construction Project Coordinator

ZipApply; Chicago (IL); Hybrid; USD 65,000 - 78,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

GMA Construction Group is seeking a detail-oriented Construction Project Coordinator in Chicago to support PMs, engineers, and field teams on commercial projects. You will manage project docs in Procore, help with RFIs/submittals, and assist scheduling with MS Project in a fast-paced environment.

The role emphasizes organized filing, multi-tasking, and proactive communication to keep projects on track and compliant.

Qualifications

• Bachelor's degree or equivalent construction experience preferred.
• 1–3 years of commercial construction coordination or related work.
• Experience with general contracting is a plus.

Responsibilities

• Provide day-to-day administrative and project coordination support to Project Managers and project teams.
• Maintain accurate project files, records, and documentation in Procore.
• Assist with RFIs, submittals, meeting minutes, change orders, and other docs.
• Use Procore to manage communications, submittals, RFIs, drawings, and commitments.
• Assist with developing and maintaining project schedules in Microsoft Project.
• Track milestones, deliverables, and action items; communicate updates.
• Coordinate meetings, prepare agendas, document minutes, track actions to completion.
• Assist subcontractor and vendor communications, including RFIs and schedules.
• Support procurement, onboarding, and contract administration activities.
• Process and track subcontracts, PO's, insurance certificates, lien waivers, docs.
• Assist with monthly project billing and pay applications; gather supporting docs.
• Maintain project logs, trackers, and reports; ensure accuracy.
• Coordinate with accounting/ops on invoices and commitments.
• Prepare project reports, presentations, schedules, and other docs.
• Monitor documentation for completeness and compliance with policies.
• Assist with closeout activities: punch lists, warranties, O&M manuals, as-builts.
• Attend project and jobsite meetings as needed.

Skills

Procore experience

Microsoft Project scheduling

Education

Bachelor's degree in Construction Management, Engineering, Architecture, Business, or related field

Tools

Procore

Microsoft Project

Job description

GMA Construction Group is seeking a detail-oriented Construction Project Coordinator in Chicago to support PMs, engineers, and field teams on commercial projects. You will manage project docs in Procore, help with RFIs/submittals, and assist scheduling with MS Project in a fast-paced environment.

The role emphasizes organized filing, multi-tasking, and proactive communication to keep projects on track and compliant.