Strategic Business Operations Administrator

FORTÉ; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Healthcare, vision & dental coverage

Health Savings Accounts (HSA) and FSA

Employer-paid life and disability保险

401(k) with company match

Employee Stock Ownership Plan (ESOP)

Tuition reimbursement and ongoing学习机会

Employer-paid employee assistance 프로그램

Paid time off

Job summary

FORTÉ, a 100% employee-owned company with 50+ years of experience, seeks a Business Administrator to streamline operations across sales, finance, HR, and operations in our Chicago-area business unit. You will coordinate documentation, orders, and AR activities while supporting notary functions and vendor management.

As a critical connector among teams, you will supervise staff, train employees, and help maintain process alignment and compliance.

Qualifications

• Three years of administrative or business operations experience, or a two-year degree in business management; equivalent experience considered.
• Strong organizational skills, attention to detail, and the ability to work independently.
• Ability to make sound decisions within established policies, procedures, and budget guidelines.
• Ability to obtain / become a Notary Public.
• Proficiency with Microsoft Word, Excel, Outlook, and other general office software.
• Strong written and verbal communication skills, including the ability to prepare reports, interpret business information, and interact effectively with employees, managers, and customers.
• Ability to adapt to changing priorities, solve problems proactively, and manage multiple tasks simultaneously.

Responsibilities

• Support daily business unit operations by managing subcontractor documentation, processing orders and change orders, and ensuring accurate accounts receivable activity, including monitoring aging and coordinating collections.
• Coordinate cross-functional communication between sales, operations, and finance to resolve issues, maintain process alignment, and support project closeout activities.
• Oversee facility and office operations, including vendor management, safety and compliance documentation, business license renewals, HR onboarding support, and coordination of local meetings and events.
• Assist with warehouse and inventory functions, including quarterly and annual counts, equipment transfers and returns, and providing backup support for shipping and receiving.
• Provide supervisory support by training employees, assigning work, conducting performance reviews, and maintaining a positive team culture.
• Complete all additional responsibilities assigned to ensure smooth business unit operations.

Skills

Organizational skills

Attention to detail

Decision making

Communication skills

Multitasking

Notary Public

Education

Two-year degree in business management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

FORTÉ, a 100% employee-owned company with 50+ years of experience, seeks a Business Administrator to streamline operations across sales, finance, HR, and operations in our Chicago-area business unit. You will coordinate documentation, orders, and AR activities while supporting notary functions and vendor management.

As a critical connector among teams, you will supervise staff, train employees, and help maintain process alignment and compliance.