Administrative Assistant

FORTÉ; Eden Prairie (MN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Healthcare

401(k) with company match

Employee Stock Ownership Plan (ESOP)

Tuition reimbursement

Paid time off

Job summary

FORTÉ is seeking an Administrative Assistant in Eden Prairie, MN to support branch operations and customer interactions. You will handle front-desk duties, process mail, organize files, and assist with vendor returns and onboarding.

This hands-on role supports the branch administrator and enables smooth daily operations. You will coordinate tasks across departments, manage inventory and office logistics, and help organize meetings and events.

Qualifications

• Strong organization and multitasking skills.
• Excellent communication with clients, vendors, and teammates.
• Ability to manage calendars, filing, and document workflows efficiently.

Responsibilities

• Answering and directing phone calls; greet clients and vendors.
• Process incoming mail and print technical drawings.
• Create and maintain folders and documentation for the DEN system.
• Assist with vendor returns and RMA processing.
• Coordinate facility maintenance and office supply ordering.
• Support onboarding for select customers and organize events.

Skills

Reception

Administrative

Organizational

Communication

Time management

Tools

MS Office

Email & Calendar tools

Job description

At FORTÉ, every role plays a part in reimagining how the modern workplace works. Whether you're on the front lines with customers or behind the scenes making things run, your work helps people connect, collaborate, and get things done. From classrooms to control centers, we design and deliver the systems that power smarter, more connected workplaces – and it all starts with the people who make them possible. FORTÉ (formerly AVI Systems) is a 100% employee-owned company with 50+ years of experience and a bold new identity.

At FORTÉ, every role plays a part in reimagining how the modern workplace works. Whether you're on the front lines with customers or behind the scenes making things run, your work helps people connect, collaborate, and get things done. From classrooms to control centers, we design and deliver the systems that power smarter, more connected workplaces – and it all starts with the people who make them possible. FORTÉ (formerly AVI Systems) is a 100% employee-owned company with 50+ years of experience and a bold new identity.

The Administrative Assistant is a great foot in the door with our company. This person performs assigned administrative functions in support of the Branch Administrator. These functions directly support our clients and account managers. This person interacts regularly with all areas of the branch operation. Daily tasks may include, but are not limited to:

Administrative Support

• Answering and directing phone calls; serve as receptionist for clients and vendors alike
• Process incoming mail and print technical drawings
• Create and maintain folders in the DEN
• Assist with RMA processing & vendor returns

Office Operations

• Maintain coffee stations, kitchen, and common areas
• Manage office and kitchen inventory; order supplies through approved vendors
• Organize copy and office supply areas
• Coordinate facility maintenance and serve as primary onsite contact
• Support customer and visitor tours, including meeting and lunch arrangements
• Send regional courtesy collection communications
• Process vendor invoices and event-related collections
• Serve as primary administrative contact for select customer onboarding

Communication & Coordination

• Act as a liaison between departments to support effective communication and workflow

Employee Engagement & Events

• Plan quarterly employee engagement, wellness, and volunteer activities
• Assist with company events and office-wide initiatives

Why Should You Apply?

At FORTÉ, your work matters, and it’s easy to see the impact you make. That’s because we’re 100% employee‑owned, and everyone here has a stake in how we show up – for each other, our customers, and the future we’re building. You’ll join a team that values your strengths, supports your growth, and shares your commitment to doing work that moves people and organizations forward. With bold momentum and a clear mission, FORTÉ is a place where you can bring your best – and build what’s next.

The benefits of ownership

At FORTÉ, you're not just covered – you’re supported. Our employee‑owners have access to a comprehensive benefits package designed to protect your health, grow your wealth, and help you do your best work.

Here’s a look at what we offer:

• Healthcare, vision & dental coverage to keep you and your family well
• Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) for more control over your healthcare dollars
• Employer-paid life and disability insurance for added peace of mind
• 401(k) with company match to invest in your future
• Employee Stock Ownership Plan (ESOP) so you benefit directly from our shared success
• Tuition reimbursement and ongoing learning opportunities to support your growth
• Employer-paid employee assistance program to care for your physical, mental, and financial health
• Paid time off that helps you truly disconnect

FORTÉ is an equal opportunity employer, including individuals with disabilities and veterans.