Operations and Projects Analyst

San José State University; San Jose (CA); On-site; USD 68,968 - 73,187; Full time

Benefits offered by this job

Benefits package

Job summary

San José State University in San Jose, CA, is seeking an Operations and Projects Analyst to support the Health, Wellness, and Student Services division. You will optimize financial and human resources, coordinate projects, and drive continuous improvement across the division.

You will interact with students, campus partners, and external stakeholders, handling budgeting, reporting, and organizational effectiveness.

Qualifications

• Bachelor’s degree or equivalent training.
• Two years of administrative work experience related to policy or program development.
• Strong written and verbal communication skills.
• Experience with budgeting and financial planning.
• Ability to coordinate projects and events.

Responsibilities

• Financial resource planning, control, and optimization.
• People, organizational effectiveness, and culture operations.
• Office, systems, and infrastructure operations.
• Project and event planning, coordination, and execution.
• Assessment, reporting, and continuous quality improvement.

Skills

Budget management

Project management

Communication skills

Customer service

Office software

Education

Bachelor's degree

Tools

Office suite

Job description

Job no: 556105
Work type: Staff
Location: San José
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Job Summary

The Operations and Projects Analyst works closely with the Associate Vice President for Health, Wellness, and Student Services to support the division’s student success mission by optimizing financial and human resources and improving operational effectiveness. Serving as a representative of the AVP, this role interacts with students, campus partners, and external stakeholders to ensure services align with student needs. The incumbent plays a key role in financial planning, project coordination, operational management, and continuous improvement initiatives across the division.

Key Responsibilities

• Financial Resource Planning, Control, and Optimization
• People, Organizational Effectiveness, and Culture Operations
• Office, Systems, and Infrastructure Operations
• Project and Event Planning, Coordination, and Execution
• Assessment, Reporting, and Continuous Quality Improvement

Knowledge, Skills & Abilities

• Knowledge of or ability to quickly learn the university infrastructure, policies, and procedures
• Knowledge of basic accounting principles and budget management
• Knowledge of basic project management
• Strong oral and written communication skills
• Excellent customer service and public relations skills
• Skilled with core office software applications: word processing, spreadsheets, database reporting, and presentation slides
• Skilled in reporting, analyzing, and responding to budgetary details
• Skilled in project and event administration
• Skilled in analyzing operational procedures and developing proposed solutions
• Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks
• Ability to collaborate with other administrators and support personnel, management and clients on a regular basis
• Ability to work with individuals and groups at all levels of the organization
• Ability to research, develop, analyze, implement, and evaluate policies and procedures

Required Qualifications

• A Bachelor’s degree and/or equivalent training
• Two (2) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Excellent written communication skills
• Skilled at working with core office systems, calendaring, and databases
• Experience planning large events or projects
• Experience tracking multiple budgets and accounts
• Customer service experience in a higher education environment

Compensation

Classification: Administrative Analyst/Specialist - Exempt I
Anticipated Hiring Range: $6,180/month - $6,558/month (Step 9 – Step 12)
CSU Salary Range: $5,274/month - $7,684/month (Step 1 – Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see Employee Benefits Summary.

Background Check

All candidates must undergo a satisfactory background check, including criminal records, employment and education verification. Some positions may require additional checks. SJSU will pay all related costs.

Contact Information

University Personnel
[e-mail]
408-924-2252

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Advertised: March 26, 2026 (9:00 AM) Pacific Daylight Time
Applications close: Open until filled