Executive Assistant to CEO: Strategy, Ops & Projects

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 110,000 - 150,000; Full time

Job summary

Mack & Associates, Ltd. is seeking an experienced Executive Assistant to the CEO to provide high-level support and own strategic initiatives. This role offers direct access to the CEO, coordinating priorities, schedules, and critical follow-ups in a fast-paced, entrepreneurial setting.

The ideal candidate is proactive, highly organized, and capable of anticipating needs while managing multiple projects across the business. Experience in private equity-backed environments is valued.

Qualifications

• 5+ years of experience supporting a CEO or senior leadership in a fast-paced environment.
• Exceptional organisational and time-management skills with multiple priorities.
• Strong project management abilities with ownership of initiatives.
• Highly proactive, resourceful, and able to work with minimal direction.
• Excellent written and verbal communication with executives and partners.
• Solid business acumen and attention to how the business operates.

Responsibilities

• Manage and proactively coordinate the CEO's complex calendar and travel.
• Prepare meetings with agendas, briefings, and background information; capture actions.
• Coordinate domestic and international travel arrangements and itineraries.
• Handle confidential information with discretion while liaising with stakeholders.
• Partner with CEO and leadership on special projects from conception to completion.
• Research, develop trackers, reports, and tools to improve processes.
• Coordinate leadership meetings, off-sites, and investor prep.
• Assist with implementing new systems, processes, and company initiatives.

Skills

Calendar management

Project management

Executive support

Communication

Attention to detail

Business acumen

Tools

Microsoft Office

Google Workspace

Job description

Mack & Associates, Ltd. is seeking an experienced Executive Assistant to the CEO to provide high-level support and own strategic initiatives. This role offers direct access to the CEO, coordinating priorities, schedules, and critical follow-ups in a fast-paced, entrepreneurial setting.

The ideal candidate is proactive, highly organized, and capable of anticipating needs while managing multiple projects across the business. Experience in private equity-backed environments is valued.