Strategic Bid & Quotation Coordinator

Mcnaughton Mckay Group; Madison Heights (MI); On-site; USD 55,000 - 85,000; Full time

Job summary

McNaughton McKay Group in Madison Heights, MI is seeking a Quotations Specialist to act as the central intake for quotes and bids. You will review packages, break out drawings by product line, and route work to the proper quoting teams to ensure timely submissions.

You will also prepare basic quotes for miscellaneous items, track bid statuses, and maintain organized records and communications with internal departments. This full-time role reports to the Director of Construction Sales.

Qualifications

• High school diploma or equivalent; associate’s degree or technical training preferred.
• Ability to read and interpret construction drawings, specifications, and bid documents.
• Ability to distinguish between product disciplines (e.g., lighting, power, and miscellaneous materials).
• Strong organizational and time-management skills, with the ability to prioritize multiple projects and tight bids.
• Strong attention to detail and accuracy.
• Effective communication and coordination with sales, estimating, and quoting teams.
• Proficiency with Microsoft Office and document management systems.
• Experience in construction, electrical distribution, electrical estimating, or blueprint-reading preferred.

Responsibilities

• Monitor and manage incoming quote and bid requests for assigned markets.
• Review bid packages, specs, drawings, addenda, and related documentation.
• Break out drawings by quoting discipline or product line.
• Assign and route projects to the appropriate specialist or quoting team.
• Ensure quoting teams receive complete, accurate bid documentation.
• Enter and track projects on the bid list with due dates and project details.
• Maintain organized records of bid opportunities and communication.
• Communicate bid changes to assigned team members.
• Coordinate questions, discrepancies, missing information with internal teams.
• Maintain consistent processes for document organization and bid tracking.
• Prepare basic quotes for miscellaneous items and request pricing from vendors.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Time management

Communication

Coordination

Attention to detail

Team collaboration

Education

High school diploma

Associate’s degree or technical training preferred

Tools

Microsoft Office

Document management systems

Job description

McNaughton McKay Group in Madison Heights, MI is seeking a Quotations Specialist to act as the central intake for quotes and bids. You will review packages, break out drawings by product line, and route work to the proper quoting teams to ensure timely submissions.

You will also prepare basic quotes for miscellaneous items, track bid statuses, and maintain organized records and communications with internal departments. This full-time role reports to the Director of Construction Sales.