Quotations Specialist

Mcnaughton Mckay Group; Madison Heights (MI); On-site; USD 55,000 - 85,000; Full time

Job summary

McNaughton McKay Group in Madison Heights, MI is seeking a Quotations Specialist to act as the central intake for quotes and bids. You will review packages, break out drawings by product line, and route work to the proper quoting teams to ensure timely submissions.

You will also prepare basic quotes for miscellaneous items, track bid statuses, and maintain organized records and communications with internal departments. This full-time role reports to the Director of Construction Sales.

Qualifications

• High school diploma or equivalent; associate’s degree or technical training preferred.
• Ability to read and interpret construction drawings, specifications, and bid documents.
• Ability to distinguish between product disciplines (e.g., lighting, power, and miscellaneous materials).
• Strong organizational and time-management skills, with the ability to prioritize multiple projects and tight bids.
• Strong attention to detail and accuracy.
• Effective communication and coordination with sales, estimating, and quoting teams.
• Proficiency with Microsoft Office and document management systems.
• Experience in construction, electrical distribution, electrical estimating, or blueprint-reading preferred.

Responsibilities

• Monitor and manage incoming quote and bid requests for assigned markets.
• Review bid packages, specs, drawings, addenda, and related documentation.
• Break out drawings by quoting discipline or product line.
• Assign and route projects to the appropriate specialist or quoting team.
• Ensure quoting teams receive complete, accurate bid documentation.
• Enter and track projects on the bid list with due dates and project details.
• Maintain organized records of bid opportunities and communication.
• Communicate bid changes to assigned team members.
• Coordinate questions, discrepancies, missing information with internal teams.
• Maintain consistent processes for document organization and bid tracking.
• Prepare basic quotes for miscellaneous items and request pricing from vendors.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Time management

Communication

Coordination

Attention to detail

Team collaboration

Education

High school diploma

Associate’s degree or technical training preferred

Tools

Microsoft Office

Document management systems

Job description

Job Details: Job Location: Madison Heights, MI - 1357 E. Lincoln Ave - Madison Heights, MI 48071, Position Type: Full Time, Job Shift: Day, Job Category: Sales, Quotations Specialist

About McNaughton McKay Group:

McNaughton McKay Group (MMG) is a 100% employee-owned distributor of electrical and PVF (pipes, valves, and fittings) solutions, serving the industrial, commercial and construction markets. Our portfolio of trusted brands operates from more than 60 branches across nine states and Germany. At MMG, we do more than deliver products. We build lasting partnerships—backed by deep inventory and local expertise—to keep your projects moving and businesses growing. Our empowered team provides the support, insight and scalable solutions needed to navigate today’s demands and solve our customers’ most complex challenges.

Role Purpose:

The Quotations Specialist is the central intake and coordination point for incoming quote and bid requests. The role reviews incoming bid packages, breaks out drawings and specifications, routes work to the appropriate project management specialists, and tracks every opportunity from receipt through submission. The Quotations Specialist also prepares basic quotes for miscellaneous and ancillary items as needed.

As a Quotations Specialist, you will:

Bid Intake & Routing

• Monitor and manage the incoming quote and bid request inbox for assigned markets or business units.
• Review incoming bid packages, proposal requests, specifications, drawings, addenda, and related documentation.
• Break out and organize drawings and specifications by quoting discipline or product line (for example, Lighting and Power).
• Assign and route projects to the appropriate specialist or quoting team based on project scope, product requirements, and department responsibilities.
• Ensure quoting teams receive complete, accurate, and properly organized bid documentation.

Bid Tracking & Communication

• Enter and maintain projects on the bid list, including assignment status, due dates, and project details.
• Maintain accurate, organized records of received, active, pending, and completed bid opportunities.
• Monitor bid deadlines and help ensure projects are routed and communicated on time.
• Communicate new information, revisions, addenda, and changes to active bids to all assigned team members.
• Coordinate questions, discrepancies, missing information, and document issues with internal teams or project contacts.
• Maintain consistent processes for document organization, project intake, assignment, and bid tracking.

Miscellaneous Item Quoting

• Review project documents and keyed notes to identify miscellaneous, supporting, and ancillary materials requiring quotation.
• Determine the appropriate disposition of miscellaneous products, whether quoting them directly or routing them to inside sales or other specialists.
• Prepare basic quotes for miscellaneous and ancillary items using established pricing and vendor sources, under the direction of a Quotations Specialist or manager.
• Request pricing and availability from vendors for assigned items.
• Perform additional administrative, coordination, and project-support duties as assigned.

Desired Knowledge/Skills/Abilities Include:

• High school diploma or equivalent; associate’s degree or technical training preferred.
• Ability to read and interpret construction drawings, specifications, and bid documents.
• Ability to distinguish between product disciplines (for example, lighting, power, and miscellaneous materials).
• Strong organizational and time-management skills, with the ability to prioritize multiple projects and competing bid deadlines.
• Strong attention to detail and accuracy.
• Effective communication and coordination skills.
• Ability to work effectively with sales, inside sales, estimating, and specialized quoting teams.
• Proficiency with Microsoft Office and document management systems.
• Construction, electrical distribution, electrical estimating, or blueprint-reading experience preferred.

Reporting Structure:

Reports To: Director of Construction Sales

Direct Reports: None

Working Conditions:

Normal office environment.

EEO/AA/M/F/Vet/Disability Employer:

The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities and requirements.