Administrative & Financial Operations Specialist

Necco; Prestonsburg (KY); On-site; USD 32,000 - 46,000; Full time

Job summary

Necco is seeking an Administrative Specialist to support team activities and serve as a liaison to the finance department. The role emphasizes accurate data entry, diligent file management, and coordination of billing-related tasks within a fast-paced environment.

The ideal candidate will be detail-oriented, possess strong communication skills, and thrive in a collaborative setting, contributing to program quality and organizational efficiency.

Qualifications

• Minimum of 21 years of age.
• High School Education (Degree Preferred).
• Valid Driver’s License.
• Minimum of 3 years’ experience in office, data entry and/or billing.
• Must be able to enter data accurately and on time.
• Proficient with Microsoft Office and basic database use.
• Excellent organizational and written/oral communication skills.
• Ability to maintain confidentiality and meet deadlines.

Responsibilities

• Data entry into systems within 24 hours.
• Provide feedback via generated reports on documentation.
• Maintain and track referrals in databases.
• Complete all state-specific database requirements.
• Liaise with Finance Team on billing and payments.
• Verify insurance for clients at entry and ongoing.
• Process and submit expenses for reimbursement.
• Pay invoices in Certify as required.
• Maintain electronic employee files and notify when documents are needed.
• Oversee office communications and ensure coverage.
• Support COA/state/federal safety standards and audits.
• Participate in Necco meeting structure and activities.

Skills

Data entry

Communication

Organization

Problem solving

Team collaboration

Attention to detail

Office experience

Education

High School Diploma

Tools

Microsoft Office

Database

Electronic Health Record

Dashboard

Job description

Necco is seeking an Administrative Specialist to support team activities and serve as a liaison to the finance department. The role emphasizes accurate data entry, diligent file management, and coordination of billing-related tasks within a fast-paced environment.

The ideal candidate will be detail-oriented, possess strong communication skills, and thrive in a collaborative setting, contributing to program quality and organizational efficiency.