Strategic Attorney Recruiting Coordinator

AppleOne Employment Services; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Miami Law Firm is seeking an Attorney Recruiting Assistant to support attorney and law student recruitment across eight offices. You will coordinate interviews, events, candidate communications, and the summer associate program while handling confidential information with discretion.

The role requires strong organization, communication, and attention to detail in a fast-paced environment; in-office presence is required, with no remote option. Prior experience in legal recruiting is preferred.

Qualifications

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Strong attention to detail and a high degree of accuracy.
• Ability to manage multiple projects while prioritizing changing deadlines.
• Discretion when handling confidential information.
• Strong client-service and interpersonal skills.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience with ATS; viRecruit preferred.
• LinkedIn Recruiter experience is a plus, not required.
• Experience in a law firm or legal recruiting environment desirable.

Responsibilities

• Coordinate confidential candidate information throughout recruitment.
• Coordinate search firm fee agreements, signatures, and electronic filing.
• Post job descriptions on firm website and recruiting platforms.
• Schedule virtual and in-person interviews across eight offices.
• Greet candidates at the Miami office and escort to interview rooms.
• Distribute interview feedback to stakeholders.
• Maintain recruiting databases and candidate files in iManage.
• Support law student recruitment, including applications, on-campus interviews, callbacks, offers.
• Register firm for law school events, receptions, and resume collections.
• Extract application materials and distribute to recruiting team.
• Assist with recruiting events and related logistics.
• Support planning and execution of summer associate program.
• Coordinate interview travel and logistics.
• Process recruiting invoices and assist with admin duties.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Multitasking

Discretion

Client service

Team collaboration

Independent work

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

iManage

ATS (viRecruit)

Job description

Miami Law Firm is seeking an Attorney Recruiting Assistant to support attorney and law student recruitment across eight offices. You will coordinate interviews, events, candidate communications, and the summer associate program while handling confidential information with discretion.

The role requires strong organization, communication, and attention to detail in a fast-paced environment; in-office presence is required, with no remote option. Prior experience in legal recruiting is preferred.