Attorney Recruiting Assistant

Shutts & Bowen LLP; Miami (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Shutts & Bowen LLP in Miami seeks an Attorney Recruiting Assistant to support candidate handling, interview coordination, and campus recruitment efforts across eight offices. The role emphasizes confidentiality and organization in a fast-paced legal recruitment team.

The ideal candidate will have a bachelor’s degree, proficiency with MS Office, ATS experience (viRecruit preferred), and strong communication skills to manage multiple projects and events.

Qualifications

• Bachelor’s Degree required.
• Proficient in Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience with an applicant tracking system (ATS), preferably viRecruit.
• Experience with LinkedIn Recruiter is ideal but not required.

Responsibilities

• Maintain confidentiality and integrity of candidate information throughout the recruitment process.
• Coordinate search firm fee agreements and electronic filing.
• Post job descriptions on the firm’s website and other sites.
• Coordinate and schedule virtual and in-person interviews for all eight offices.
• Greet candidates and escort to interview rooms in Miami.
• Collect and distribute interview feedback to stakeholders.
• Maintain recruiting database and iManage files reflecting active status.
• Support law student recruitment: packets, on-campus interviews, callbacks, offers.
• Register for on-campus events, receptions, and resume collects.
• Extract materials from ATS and circulate to recruiting team.
• Assist with recruiting events and summer associate program planning.
• Schedule interview travel and logistics.
• Process recruiting department invoices.

Skills

Time management

Organizational skills

Communication skills

Multitasking

Attention to detail

Discretion with confidential info

Client services

Independence

Team collaboration

Education

Bachelor’s Degree

Tools

viRecruit ATS

LinkedIn Recruiter

Job description

Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, is seeking an Attorney Recruiting Assistant in the Miami office.

Essential Functions

• Ensure the confidentiality and integrity of all candidate-related information throughout the attorney recruitment process.
• Coordinate search firm fee agreement signing and electronic filing.
• Post job descriptions on the firm’s website and other sites as directed.
• C oordinate and schedule virtual and in person interviews between the firm’s attorneys and lateral candidates for all eight offices of the firm.
• Greet candidates upon arrival to the Miami office and escort them to interview conference rooms.
• Collect and distribute interview feedback in a timely manner and share with key stakeholders.
• Maintain and update recruiting database and files on iManage to reflect active candidate status.
• Support all aspects of law student recruitment, including the creation of application packets, on-campus interview coordination, callbacks, and offers.
• Register the firm for on-campus events, networking receptions, and resume collects from law schools.
• Extract application materials from firm’s applicant tracking system and circulate to recruiting team for review.
• Assist with coordination of recruiting events.
• Support the planning and implementation of the summer associate program .
• Schedule interview-related travel and logistics as needed.
• Process recruiting department invoices.

Required Skills/Abilities

• Excellent time management and organizational skills.
• Ability to work in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work on multiple projects, successfully prioritize workload, and adjust to changing priorities as needed.
• Detail-oriented and able to perform tasks with a high degree of accuracy.
• Ability to use sound judgment and discretion in dealing with confidential information.
• Strong client services skills.
• Proactive, goal-oriented, and able to understand when urgency is required.
• Ability to work both independently and effectively with coworkers in a collaborative environment.

Education And Experience

• Bachelor’s Degree.
• Proficient in Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience with an applicant tracking system (ATS), preferably viRecruit .
• Experience with LinkedIn Recruiter is ideal but not required.

Physical Demands

• Ability to perform the essential functions of the role with or without reasonable accommodation.
• Prolong periods of sitting and working on a computer.
• Occasional standing, walking and movement within an office environment.
• May occasionally lift or move items up to ten pounds.

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Shutts & Bowen is an Equal Opportunity Employer.