Recruitment Coordinator

AppleOne Employment Services; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Miami Law Firm is seeking an Attorney Recruiting Assistant to support attorney and law student recruitment across eight offices. You will coordinate interviews, events, candidate communications, and the summer associate program while handling confidential information with discretion.

The role requires strong organization, communication, and attention to detail in a fast-paced environment; in-office presence is required, with no remote option. Prior experience in legal recruiting is preferred.

Qualifications

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Strong attention to detail and a high degree of accuracy.
• Ability to manage multiple projects while prioritizing changing deadlines.
• Discretion when handling confidential information.
• Strong client-service and interpersonal skills.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience with ATS; viRecruit preferred.
• LinkedIn Recruiter experience is a plus, not required.
• Experience in a law firm or legal recruiting environment desirable.

Responsibilities

• Coordinate confidential candidate information throughout recruitment.
• Coordinate search firm fee agreements, signatures, and electronic filing.
• Post job descriptions on firm website and recruiting platforms.
• Schedule virtual and in-person interviews across eight offices.
• Greet candidates at the Miami office and escort to interview rooms.
• Distribute interview feedback to stakeholders.
• Maintain recruiting databases and candidate files in iManage.
• Support law student recruitment, including applications, on-campus interviews, callbacks, offers.
• Register firm for law school events, receptions, and resume collections.
• Extract application materials and distribute to recruiting team.
• Assist with recruiting events and related logistics.
• Support planning and execution of summer associate program.
• Coordinate interview travel and logistics.
• Process recruiting invoices and assist with admin duties.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Multitasking

Discretion

Client service

Team collaboration

Independent work

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

iManage

ATS (viRecruit)

Job description

Location: Miami, FL - South Biscayne Blvd

Work Schedule: Full-Time, 100% In Office - No Remote Work

Salary: Depends on experience: $45,000-$65,000 range

About the Opportunity

A prestigious, full-service law firm is seeking an Attorney Recruiting Assistant to join its Miami office. This position will support attorney and law student recruitment efforts across the firm’s eight offices and will play an important role in coordinating interviews, recruiting events, candidate communications, and the summer associate program.

What You'll Do

• Maintain the confidentiality and integrity of candidate information throughout the recruitment process.
• Coordinate search firm fee agreements, signatures, and electronic filing.
• Post job descriptions on the firm’s website and other recruiting platforms.
• Coordinate and schedule virtual and in-person interviews between attorneys and lateral candidates across all eight firm offices.
• Greet candidates at the Miami office and escort them to interview rooms.
• Collect, organize, and distribute interview feedback to appropriate stakeholders.
• Maintain recruiting databases and candidate files in iManage, ensuring information is accurate and up to date.
• Support all aspects of law student recruitment, including application packets, on-campus interviews, callbacks, and offers.
• Register the firm for law school recruiting events, networking receptions, and resume collections.
• Extract application materials from the firm’s applicant tracking system and distribute them to the recruiting team.
• Assist with recruiting events and related logistics.
• Support the planning and execution of the firm’s summer associate program.
• Coordinate interview-related travel and logistics as needed.
• Process recruiting department invoices and assist with administrative duties.

What We're Looking For

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Strong attention to detail and a high degree of accuracy.
• Ability to manage multiple projects while effectively prioritizing changing deadlines and responsibilities.
• Sound judgment and discretion when handling confidential information.
• Strong client-service and interpersonal skills.
• Proactive, dependable, and able to recognize when immediate action is required.
• Ability to work independently while also contributing effectively to a collaborative team.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience working with an Applicant Tracking System (ATS); experience with viRecruit is preferred.
• LinkedIn Recruiter experience is a plus, but not required.
• Previous experience in a law firm, legal recruiting, professional services, or attorney recruitment environment is highly desirable.