Attorney Recruiting Assistant

Talent Acquisition LLC; Miami (FL); On-site; USD 52,000 - 65,000; Full time

Job summary

Talent Acquisition LLC, a leading full-service law firm, seeks an organized and detail-oriented Attorney Recruiting Assistant to support lateral attorney, law student, and summer associate recruiting initiatives.

This role provides administrative and logistical support throughout the recruiting process, including interview coordination, candidate tracking, law school recruiting, recruiting events, and summer associate programming.

Qualifications

• Excellent organizational and time-management skills with strong attention to detail.
• Experience with an Applicant Tracking System (ATS); viRecruit experience preferred.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Strong written, verbal, interpersonal, and client service skills.
• Ability to exercise discretion when handling confidential information.
• Proactive, responsive, and able to identify and manage time-sensitive priorities.

Responsibilities

• Coordinate virtual and in-person interviews for lateral attorney candidates across multiple offices.
• Manage candidate scheduling, interview logistics, travel arrangements, and in-person candidate support.
• Post open positions on the firm’s website and other recruiting platforms.
• Maintain recruiting databases, candidate records, and electronic files, including iManage.
• Collect, organize, and distribute interview feedback to appropriate stakeholders.
• Coordinate search firm fee agreements and maintain related documentation.
• Support law student recruiting, including applications, on-campus interviews, callbacks, and offers.
• Coordinate law school recruiting events, networking receptions, and resume collection programs.
• Retrieve and distribute candidate materials from the applicant tracking system.
• Assist with recruiting events and the planning and execution of the summer associate program.
• Process recruiting invoices and provide general administrative support to the recruiting team.
• Maintain confidentiality and accuracy of candidate and recruiting information.

Skills

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Time management

Communication

Confidentiality

Tools

viRecruit

LinkedIn Recruiter

iManage

Job description

A leading full-service law firm is seeking an organized and detail-oriented Attorney Recruiting Assistant to support lateral attorney, law student, and summer associate recruiting initiatives.

This role will provide administrative and logistical support throughout the recruiting process, including interview coordination, candidate tracking, law school recruiting, recruiting events, and summer associate programming. The ideal candidate is proactive, highly organized, and comfortable managing confidential information and competing priorities in a fast-paced environment.

Responsibilities

• Coordinate virtual and in-person interviews for lateral attorney candidates across multiple offices.
• Manage candidate scheduling, interview logistics, travel arrangements, and in-person candidate support.
• Post open positions on the firm’s website and other recruiting platforms.
• Maintain recruiting databases, candidate records, and electronic files, including iManage.
• Collect, organize, and distribute interview feedback to appropriate stakeholders.
• Coordinate search firm fee agreements and maintain related documentation.
• Support law student recruiting, including applications, on-campus interviews, callbacks, and offers.
• Coordinate law school recruiting events, networking receptions, and resume collection programs.
• Retrieve and distribute candidate materials from the applicant tracking system.
• Assist with recruiting events and the planning and execution of the summer associate program.
• Process recruiting invoices and provide general administrative support to the recruiting team.
• Maintain confidentiality and accuracy of candidate and recruiting information.

Requirements

• Strong proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience with an Applicant Tracking System (ATS); viRecruit experience preferred.
• LinkedIn Recruiter experience is a plus.
Excellent organizational and time-management skills with strong attention to detail.
• Ability to manage multiple projects and competing deadlines.
• Strong written, verbal, interpersonal, and client service skills.
• Ability to exercise discretion when handling confidential information.
• Proactive, responsive, and able to identify and manage time-sensitive priorities.
• Ability to work both independently and collaboratively in a fast-paced professional environment.