Strategic Assistant City Secretary – Records Lead

City of Pearland, TX; Pearland (TX); On-site; USD 77,000 - 98,000; Full time

Benefits offered by this job

Dental insurance

Long-term disability insurance

Life insurance

TMRS with 2:1 employer match

Access to recreation fitness center

Educational assistance

Paid holidays

Vacation & sick leave

Wellness program

Job summary

The City of Pearland, TX is seeking a full-time Assistant City Secretary to lead and improve day-to-day operations in the City Secretary's Office. This role requires service orientation and thrives in a fast-paced environment.

The Assistant City Secretary earns a competitive salary up to $76,771.76 - $97,883.99 based on experience and qualifications, with comprehensive benefits including premiums for dental, long-term disability, and life insurance, most medical premiums, a TMRS retirement with

Responsibilities

• Assumes full management responsibility for all services and activities of the City Secretary's Office and activities as assigned by the City Secretary.
• Directs, manages, and participates in the development and implementation of departmental goals, objectives, policies, and priorities.
• Recruits, selects, trains, manages, motivates, and evaluates assigned personnel; oversees performance and administers discipline as necessary.
• Responsible for design, development, and ongoing support of the electronic document management system (Laserfiche).
• Develops and implements City-wide Comprehensive Records Management Program policies.
• Develops records policies to protect, manage, and track records throughout their life cycle; ensures proper destruction after retention periods.
• Provides training on records management policies and relevant laws.
• Maintains workflow for processing and finalizing City Council and City Manager’s Office documents.
• Conducts annual record audits to confirm integrity and usability of records.
• Attends and transcribes meeting minutes for various City Council meetings, Audit Committee, and other boards.
• Maintains departmental website documentation (agendas, minutes, election information).
• Acts as City Secretary or Deputy City Secretary in absence.

Tools

Laserfiche

Job description

The City of Pearland, TX is seeking a full-time Assistant City Secretary to lead and improve day-to-day operations in the City Secretary's Office. This role requires service orientation and thrives in a fast-paced environment.

The Assistant City Secretary earns a competitive salary up to $76,771.76 - $97,883.99 based on experience and qualifications, with comprehensive benefits including premiums for dental, long-term disability, and life insurance, most medical premiums, a TMRS retirement with