Strategic AEC Proposals & CRM Coordinator

JLRD, Inc

West Palm Beach (FL)

On-site

USD 60,000 - 85,000

Full time

14 days+

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Benefits offered by this job

Health insurance

Disability & life insurance

401(k) with company match

Paid time off

Half-day Fridays

Annual bonus

Job summary

JLRD, Inc. in West Palm Beach, FL is seeking a hybrid Business Development and Proposal Coordinator to support marketing, BD, and operations. The role owns CRM administration, proposal coordination, and pipeline reporting, collaborating with leadership and technical leads.

The successful candidate will have AEC industry experience, SF330/RFP coordination, and strong data/reporting skills, with the ability to manage multiple workstreams and deadlines. On-site with competitive benefits.

Qualifications

Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
2 to 4 years of experience within the AEC industry — architecture, engineering, or construction — in a marketing, business development, or operations role
Direct experience supporting SF330, RFQ, or RFP proposal coordination
Proficiency with Microsoft 365, including Word, Excel, PowerPoint, SharePoint, and Teams
Comfort with work management platforms such as Monday.com, Asana, Smartsheet, or similar
Strong written and verbal communication skills, particularly for proposal writing and internal reporting
Strong systems thinking and process orientation, with the ability to build and improve repeatable workflows
Excellent deadline discipline and the ability to manage multiple simultaneous workstreams

Responsibilities

Own day-to-day administration of JLRD's CRM, including business development pipeline boards, pursuit tracking, and reporting dashboards
Maintain data integrity across contacts, companies, opportunities, and pursuit stages
Produce weekly and monthly business development reporting, including pipeline health, hit rate by sector, and pursuit velocity
Coordinate go/no-go workflows across leadership and Department Leads
Support target account research, competitive intelligence, and outreach coordination
Support coordination of SF330 federal proposals, RFQs, and RFP responses in partnership with technical leads
Maintain the SF330 boilerplate library, Section E resumes, and Section F project pages
Coordinate proposal production schedules and internal review cycles
Manage compliance reviews against RFP requirements and coordinate submission logistics
Take on independent coordination of smaller pursuits as capability develops
Maintain JLRD's historical project database spanning more than three decades of work
Verify project data accuracy, resolve inconsistencies, and support development of project pages for proposals and the company website
Support marketing content development, including case studies, project sheets, and website updates
Coordinate with external marketing support on company page content
Coordinate JLRD's annual conference and trade show calendar
Manage event logistics, including registrations, travel coordination, booth setup, and collateral
Prepare attendee lists, target contact lists, and outreach templates ahead of events
Capture post-event leads and ensure they are accurately routed into the CRM for follow-up