Administrative Specialist II — Data, Budget & Programs

City of Dallas; United States; On-site; USD 34,000 - 38,000; Full time

Job summary

City of Dallas is seeking an Administrative Specialist II to provide intermediate to advanced administrative support across multiple divisions. The role handles accounting, procurement, budgeting, and program support while ensuring accurate record keeping and timely reporting.

Responsibilities include coordinating meetings, preparing presentations, and developing training materials. A TSA background check is required, with salary range listed in the posting.

Qualifications

• Education: High school diploma or GED or equivalent.
• Experience: Four (4) years administrative support involving multiple functions.
• Equivalencies: various degree/experience combinations acceptable.

Responsibilities

• Performs advanced administrative functions incl. accounting, procurement, budgeting and AP/AR.
• Supports department program planning, record keeping, and petty cash handling.
• Prepares and disseminates information on agency programs and procedures.
• Coordinates meetings, conferences, and seminars; supports cross-unit projects.
• Compiles data and prepares reports; runs monthly performance reports.
• Assists in preparing presentations for administrative hearings.
• Develops and edits publications; supports document and publishing needs.
• Develops training materials and trains junior staff; ensures licenses and paperwork are up to date.
• Responds to inquiries about rules, regulations, policies; ensures customer service excellence.
• Other duties as assigned.

Skills

Office practices

Customer service

Information analysis

Lead/train others

Interpret rules/policies

Verbal & written communication

Relationship building

Education

High school diploma or GED

Bachelor's degree equivalency in business/education/social science

Associate degree + 2 years' experience

Bachelor's degree + 2 years' experience in any field

Job description

City of Dallas is seeking an Administrative Specialist II to provide intermediate to advanced administrative support across multiple divisions. The role handles accounting, procurement, budgeting, and program support while ensuring accurate record keeping and timely reporting.

Responsibilities include coordinating meetings, preparing presentations, and developing training materials. A TSA background check is required, with salary range listed in the posting.