Strategic Administrative Specialist

City of Austin; Austin (TX); Hybrid; USD 71,911,000 - 84,034,000; Full time

Benefits offered by this job

Health benefits

Paid leave time

Retirement plan

Job summary

City of Austin's Austin Water department seeks an Administrative Specialist to provide comprehensive administrative support within IT Services and Financial Services divisions. You will manage schedules, process purchases and contracts, and prepare key documents and reports for internal stakeholders.

This role emphasizes organization, efficiency, and strong communication, with opportunities to work across departments, support budget cycles, and navigate municipal guidelines while delivering

Qualifications

• Bachelor's degree in Business or Public Administration or related field.
• Experience in administrative/professional capacity may substitute education.
• Ability to manage calendars and multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office 365 and related software.

Responsibilities

• Provides administrative support on highly technical and specialized projects.
• Handles time-sensitive requests such as ORR, CAF, RCA and confidential documents.
• Verifies accuracy of critical documents and records.
• Processes mail, faxes and emails; prepares memos and correspondence.
• Performs data analysis and recommends administrative improvements.
• Conducts research, compiles data, and prepares documents for consideration.
• Files, retrieves, and distributes documents and reports.
• Attends meetings, records minutes and distributes notes.
• Maintains calendars, schedules meetings, plans travel arrangements.

Skills

Organizational skills

Customer service

Written communication

Data analysis

Planning and organizing

multitasking

Education

Bachelor's degree

Related field experience

Tools

Microsoft Office 365

Job description

City of Austin's Austin Water department seeks an Administrative Specialist to provide comprehensive administrative support within IT Services and Financial Services divisions. You will manage schedules, process purchases and contracts, and prepare key documents and reports for internal stakeholders.

This role emphasizes organization, efficiency, and strong communication, with opportunities to work across departments, support budget cycles, and navigate municipal guidelines while delivering