Administrative Specialist - Hybrid/Remote Friendly

Austin, Texas; Austin, Northern (TX, KY); Hybrid; USD 52,000 - 61,000; Full time

Job summary

Austin Water is seeking an Administrative Specialist to provide comprehensive administrative support to the IT Services and Financial Services Divisions. You will manage time-sensitive requests, prepare documents, and assist with data analysis and process improvements.

The role requires strong organizational skills, excellent written communication, and experience with procurement and vendor coordination. Hybrid work with standard hours and periodic travel may occur.

Qualifications

• Bachelor's degree required in Business or Public Administration or related field.
• Experience in administrative roles with ability to handle confidential information.
• Proficiency with Microsoft Office 365 and related software.

Responsibilities

• Provide administrative support for IT Services and Financial Services Divisions.
• Process time-sensitive requests (Open Records Requests, Citizen Action Forms, etc.).
• Maintain calendars, schedule meetings, and arrange travel.
• Prepare memos, letters, and other documents; assist with data analysis and reporting.
• Record meeting minutes and distribute notes; support procurement and budget processes.

Skills

Strong organizational skills

Customer service excellence

Written communication

Employee services and support

Procurement and inventory management

Technical proficiency

Education

Bachelor's degree in Business or Public Administration or related field

Tools

Microsoft Office 365

Job description

Austin Water is seeking an Administrative Specialist to provide comprehensive administrative support to the IT Services and Financial Services Divisions. You will manage time-sensitive requests, prepare documents, and assist with data analysis and process improvements.

The role requires strong organizational skills, excellent written communication, and experience with procurement and vendor coordination. Hybrid work with standard hours and periodic travel may occur.