Administrative Specialist: IT & Finance Support | Remote

Water Otter Job Board; Austin (TX); Hybrid; USD 35,000 - 40,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Retirement plan

Training opportunities

Flexible telework

Job summary

Austin Water is seeking an Administrative Specialist to provide comprehensive administrative support within the IT Services and Financial Services Divisions. This role emphasizes organization, planning, efficiency, and innovation, ensuring exceptional customer service to City staff and external stakeholders.

Key duties include processing division and departmental purchases, tracking procurements and contracts, managing calendars, scheduling meetings and travel, and creating or updating documents

Qualifications

• Bachelor's degree in Business or Public Administration with four years of admin experience.
• Experience may substitute for education up to four years.
• Demonstrated ability to plan, organize and manage multiple tasks.

Responsibilities

• Provides administrative support on highly technical and/or specialized projects.
• Manages calendars, schedules meetings and travel arrangements.
• Attends meetings, records minutes and distributes notes.
• Verifies accuracy and completeness of critical documents.

Skills

Organizational Skills

Customer Service

Written Communication

Data Analysis

Planning

Leading and Training

Education

Bachelor's degree in Business or Public Administration

Tools

Microsoft Office 365

Job description

Austin Water is seeking an Administrative Specialist to provide comprehensive administrative support within the IT Services and Financial Services Divisions. This role emphasizes organization, planning, efficiency, and innovation, ensuring exceptional customer service to City staff and external stakeholders.

Key duties include processing division and departmental purchases, tracking procurements and contracts, managing calendars, scheduling meetings and travel, and creating or updating documents