Administrative Specialist: Data, Meetings & Public Records

AustinTexas; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Austin Water is seeking an Administrative Specialist to provide high-level administrative and staff support under limited supervision. The role focuses on handling time-sensitive requests, preparing documents, and supporting complex projects.

You will manage calendars, coordinate meetings, travel planning, and assist with open records requests, council actions, and confidential records. Strong communication and data analysis skills are essential in this fast-paced city department.

Qualifications

• Bachelor's degree in Business or Public Administration plus four years in a professional/administrative capacity.
• Experience may substitute for education up to a maximum of four years.
• Ability to handle confidential documents and sensitive information.
• Strong organizational and calendar management skills.
• Proven customer service and public-facing communication.

Responsibilities

• Provides administrative support on highly technical and/or specialized projects.
• Facilitates handling of time sensitive requests such as ORR's, CAF's, RCA's and other confidential documents.
• Verifies accuracy and completeness of critical documents (PIO requests, records, regulations).
• Opens, sorts, reads, prioritizes and routes incoming mail, faxes and emails.
• Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentations.
• Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements.
• Attends meetings, records minutes and distributes notes.
• Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements.

Skills

Oral and written communication

Data analysis

Organization & prioritization

Interpersonal skills

Microsoft Office

Public records handling

Education

Bachelor's degree in Business or Public Administration

Tools

MS Office Suite

Databases & Records Systems

Job description

Austin Water is seeking an Administrative Specialist to provide high-level administrative and staff support under limited supervision. The role focuses on handling time-sensitive requests, preparing documents, and supporting complex projects.

You will manage calendars, coordinate meetings, travel planning, and assist with open records requests, council actions, and confidential records. Strong communication and data analysis skills are essential in this fast-paced city department.