Strategic Administrative Services Specialist

US Attorney Reding Quiñones for the Southern District of Florida; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The United States Attorney's Office for the Southern District of Florida seeks an Administrative Services Specialist to support facilities, purchasing, records management, and operational tasks in Miami. You will advise on policies, coordinate space and property, and assist management with administrative duties to keep the office running smoothly.

Responsibilities include onboarding, travel arrangements, timekeeping, and preparing reports while ensuring compliance with federal procedures and

Qualifications

• Specialized experience in administrative support such as purchasing, facilities, records management, personnel or travel using established procedures.
• GS-11 level requires three of four duties: planning/coordinating admin services, evaluating procedures, interpreting policies, budgeting/funding analysis.
• Education must be substantiated with transcripts and may include graduate degrees or professional degrees.
• Combination of education and experience acceptable to total 100% of qualifications with transcripts.

Responsibilities

• Coordinate office services: purchasing supplies/equipment, tracking property, maintenance, and office space planning.
• Track spending, reconcile financial records, and prepare reports for budgets and funding needs.
• Support recruitment, onboarding, training, travel arrangements, and timekeeping.
• Guide staff on records organization and retention per agency rules.
• Review procedures and coordinate administrative projects and events.

Skills

Administrative support

Purchasing

Facilities coordination

Records management

Travel coordination

Timekeeping

Onboarding

Budget reporting

Education

Master's degree

LL.B or J.D.

Graduate education (2 years)

Combination of education and experience

Job description

The United States Attorney's Office for the Southern District of Florida seeks an Administrative Services Specialist to support facilities, purchasing, records management, and operational tasks in Miami. You will advise on policies, coordinate space and property, and assist management with administrative duties to keep the office running smoothly.

Responsibilities include onboarding, travel arrangements, timekeeping, and preparing reports while ensuring compliance with federal procedures and