Onsite Administrative Specialist – Miami (Federal)

Universal Strategic Advisors, LLC; Miami (FL); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Health and wellness benefits

Paid time off for sick leave and VAC

Paid federal holidays

Job summary

Universal Strategic Advisors LLC (US Advisors) seeks an Administrative Specialist to provide onsite administrative, data and program support to ICE in the Miami area. The role focuses on documentation, data management, reporting and general admin tasks while maintaining strict confidentiality.

The candidate should be highly organized, analytical, dependable, and capable of managing multiple priorities in a confidential, public-service environment.

Qualifications

• Bachelor’s degree from an accredited institution.
• At least three years of professional experience in administrative support, data management, program support or a related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), including working with data in Excel, and comfort learning new software systems.
• Experience entering, maintaining and reporting data with a high degree of accuracy.
• Comfort working in a customer-facing, public-service setting.
• U.S. citizenship.
• Ability to pass and keep a federal background investigation.

Responsibilities

• Prepare, organize and maintain administrative records electronically following established procedures.
• Enter, validate and update information accurately in designated government systems.
• Monitor key data points and prepare recurring and ad hoc reports, trackers and summaries for office leadership.
• Schedule, check and track appointments, and ensure related paperwork is prepared and filed on time.
• Provide administrative and documentation support for office initiatives, and recommend process improvements.
• Support taskings, data calls, travel authorizations and itineraries, and other communications initiatives as defined by supervisors.
• Help track budgets, expenditures and related reporting.
• Maintain organized physical and electronic files, and follow confidentiality and records-handling requirements.
• Assist individuals reporting to the office with professionalism and courtesy.

Skills

Data management

Attention to detail

Organizational skills

Education

Bachelor’s degree

Tools

Microsoft Office Suite

SAP/Concur

Job description

Universal Strategic Advisors LLC (US Advisors) seeks an Administrative Specialist to provide onsite administrative, data and program support to ICE in the Miami area. The role focuses on documentation, data management, reporting and general admin tasks while maintaining strict confidentiality.

The candidate should be highly organized, analytical, dependable, and capable of managing multiple priorities in a confidential, public-service environment.