Strategic Administrative Secretary – Nuclear Dept

U.S. Fleet Forces Command; Kittery (ME); On-site; USD 42,000 - 64,000; Full time

Job summary

U.S. Fleet Forces Command in Portsmouth Naval Shipyard (CODE 300N) seeks a SECRETARY (OA) to provide high-level administrative support to the Nuclear Production Department, manage daily operations, and coordinate with HR, Budget, IT, Security, and other offices.

The role requires handling official records, preparing meeting materials, and ensuring compliance with DoD requirements. The position entails handling sensitive information, maintaining records per policy, and may include irregular hours

Qualifications

• Experience reviewing publications, directives, and other materials that affect an organization.
• Experience using a variety of office automation software and Navy administrative systems to prepare documents and reports.
• Experience producing administrative products with accuracy and proper formatting, complying with records management policies.
• Experience determining follow-up actions, preparing materials for supervisor needs, responding to correspondence or calls.

Responsibilities

• Serve as the principal administrative support to the Department Head and manage daily administrative operations.
• Maintain official administrative records per Navy records management requirements and safeguard, retain, and dispose of records.
• Schedule and organize meetings, conferences, inspections, and trainings; coordinate attendance, reserve facilities, prepare agendas, distribute information.
• Act as administrative liaison with HR, Budget, IT, Security, Contracting, Facilities, and other command organizations.
• Receive, review, and control incoming correspondence, reports, directives, and other communications.
• Operate advanced office automation functions (database, spreadsheet, word processing).

Skills

Administrative support

Records management

Policy compliance

Communication

Tools

Office automation software

Navy administrative systems

Job description

U.S. Fleet Forces Command in Portsmouth Naval Shipyard (CODE 300N) seeks a SECRETARY (OA) to provide high-level administrative support to the Nuclear Production Department, manage daily operations, and coordinate with HR, Budget, IT, Security, and other offices.

The role requires handling official records, preparing meeting materials, and ensuring compliance with DoD requirements. The position entails handling sensitive information, maintaining records per policy, and may include irregular hours