Strategic Administrative & Programs Assistant

Federal Aviation Administration; Indianapolis (IN); On-site; USD 55,000 - 83,000; Full time

Job summary

Federal Aviation Administration in Indianapolis is seeking a Management and Program Assistant to provide essential administrative support across the facility and for other air traffic control facilities within the district.

The role involves coordinating HR actions, maintaining staffing and budget systems, processing travel documents, and generating reports with various software tools. Strong independence and organizational skills are needed for this senior administrative position.

Qualifications

• Performs routine and varied administrative tasks supporting agency programs.
• Coordinates personnel actions and HR queries with servicing HR office.
• Maintains organizational systems for staffing, budgeting, and expenditures.
• Executes time and attendance duties for large groups.
• Prepares narratives and reports using various software.

Responsibilities

• Supports managers and staff in day-to-day operations.
• Assists with budget preparation and expenditure tracking.
• Processes travel authorizations and vouchers per guidelines.
• Monitors compliance with security guidelines and issues access credentials.
• Provides guidance to lower level staff and reports progress to management.

Skills

Administrative support

Budget tracking

Time and attendance

Travel processing

Report preparation

Tools

Travel system

Job description

Federal Aviation Administration in Indianapolis is seeking a Management and Program Assistant to provide essential administrative support across the facility and for other air traffic control facilities within the district.

The role involves coordinating HR actions, maintaining staffing and budget systems, processing travel documents, and generating reports with various software tools. Strong independence and organizational skills are needed for this senior administrative position.