Strategic Administrative Operations Lead

The University of Texas at San Antonio; San Antonio (TX); On-site; USD 54,000 - 59,000; Full time

Job summary

The University of Texas at San Antonio is seeking an Administrative Services Officer (ASO) to manage departmental operations, balancing administrative, financial, and coordination tasks on campus with independence and sound judgment.

The role supports senior leadership, coordinates complex calendars and travel, oversees workflows, prepares reports, monitors expenditures, and collaborates with stakeholders to ensure timely, efficient outcomes and compliance with university policies.

Qualifications

• High School Diploma, Vocational Training, or Apprenticeship in a related field.
• Seven (7) years of related work experience.
• Ability to maintain the security and integrity of UT San Antonio per Texas EO-GA-48.

Responsibilities

• Manages and schedules complex executive calendars and travel for senior staff.
• Provides Senior Vice President executive support with attention to detail.
• Oversees daily operations, optimizes workflows, and coordinates with stakeholders.
• Acts as liaison to coordinate information flow and improve communications.
• Supports departmental projects, tracks timelines and expenditures, and verifies documentation.

Skills

Executive support

Calendar management

Time management

Attention to detail

Stakeholder management

Problem solving

Education

High School Diploma, Vocational Training, or Apprenticeship in a related field

Tools

Microsoft Office Suite

Documentation & Records Management

Data Entry

Call Management

Calendar Management

Customer Service Management

Job description

The University of Texas at San Antonio is seeking an Administrative Services Officer (ASO) to manage departmental operations, balancing administrative, financial, and coordination tasks on campus with independence and sound judgment.

The role supports senior leadership, coordinates complex calendars and travel, oversees workflows, prepares reports, monitors expenditures, and collaborates with stakeholders to ensure timely, efficient outcomes and compliance with university policies.