Strategic Administrative Operations Coordinator

Metropolitan Government of Nashville and Davidson County; Nashville (TN); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Vacation days

Sick leave

Paid holidays

Job summary

Metropolitan Nashville and Davidson County is seeking an Administrative Operations Coordinator for the Community Review Board (CRB) to provide high-level administrative support to executive staff. The role includes handling finances, HR-related duties, and confidential tasks essential to CRB operations.

Typical duties include advanced administrative functions, front-desk reception, producing reports, and maintaining confidential records.

Qualifications

• Bachelor’s Degree plus two (2) professional experience in an administrative or technical field.
• For this specific position, there will be no substitution.
• Candidates with accreditations earned in a foreign institute are encouraged to apply.

Responsibilities

• Perform advanced, high-level administrative functions across various divisions, demonstrating adaptability and a proactive approach to complex problem-solving.
• Serve as the first point of contact for all visitors, providing a professional and welcoming reception while addressing their needs.
• Ability to produce high-quality reports, briefing materials, and other correspondence.
• Maintain core administrative record systems, including digital record keeping for all operational documents.
• Maintain confidentiality of sensitive financial and personnel records and information, ensuring data is securely maintained.
• Manage the department's accounts payable and NCRB invoice tracking system, processing, routing, and verifying invoice approvals in accordance with internal procedures.
• Coordinate departmental purchases from requisition to delivery and reconciliation.
• Develop, track, and report on the department's budget, including preparing annual budget and monthly/quarterly reports.
• May manage grant funds including contracts and budgets.

Skills

MS Office 365

Teams/Zoom

Project management

HRIS software

Accounts payable

Education

Bachelor’s Degree

Two years professional experience

Tools

Accounting software

Job description

Metropolitan Nashville and Davidson County is seeking an Administrative Operations Coordinator for the Community Review Board (CRB) to provide high-level administrative support to executive staff. The role includes handling finances, HR-related duties, and confidential tasks essential to CRB operations.

Typical duties include advanced administrative functions, front-desk reception, producing reports, and maintaining confidential records.