Strategic Administrative Lead - Scheduling & Office Ops

Mayo Clinic; Phoenix (AZ); On-site; USD 33,000 - 45,000; Full time

Benefits offered by this job

Medical plan options

Delta Dental or reimbursement account

Vision plan

HSA and FSAs

Retirement package

Job summary

Mayo Clinic in Phoenix, AZ is seeking an experienced administrative support professional to join our team. The role involves scheduling, calendar management, travel arrangements, and preparing documents and presentations to support meetings and initiatives.

You will handle invoices, reimbursements, and general office coordination while upholding Mayo Clinic's commitment to quality, confidentiality, and exceptional service. This is a full-time, on-site position near the Phoenix campus.

Qualifications

• Requires high school diploma or GED with 2+ years in admin support, or 1-year degree in admin/business/medical field with 1-year experience.
• Demonstrates leadership potential, organizational skills, and effective communication.
• Ability to prioritize, multitask, and adapt to changing environment.
• Experience with travel coordination and expense management.

Responsibilities

• Perform non-clinical administrative tasks including scheduling, coordination, and travel support.
• Manage calendars, prepare documents, processing invoices and reimbursements.
• Produce presentation materials and maintain websites, databases, spreadsheets.
• Support departmental projects and act as front-line office resource.

Skills

Leadership potential

Organization

Customer service

Professionalism

Interpersonal relations

Written and oral communication

Education

High school diploma or GED

Administrative/medical-related program degree

Associate's degree in administrative/business/medical field

Job description

Mayo Clinic in Phoenix, AZ is seeking an experienced administrative support professional to join our team. The role involves scheduling, calendar management, travel arrangements, and preparing documents and presentations to support meetings and initiatives.

You will handle invoices, reimbursements, and general office coordination while upholding Mayo Clinic's commitment to quality, confidentiality, and exceptional service. This is a full-time, on-site position near the Phoenix campus.