Strategic Administrative Lead for Onboarding & Exec Support

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard University’s IT organization is seeking a Senior Administrative Operations Coordinator to serve as the hub of logistical support for events, onboarding, and programs. You will coordinate executive coverage, establish best practices, and collaborate across HUIT to improve consistency and efficiency.

You will work independently, exercise sound judgment, and guide the executive support team. The role emphasizes proactive coordination and scalable administrative processes within a university

Qualifications

• Minimum five years of progressively responsible administrative experience.
• Experience supporting senior leaders and coordinating complex initiatives.
• Demonstrated ability to coordinate multiple priorities while maintaining exceptional attention to detail.
• Strong organizational, written, and interpersonal communication skills.
• Demonstrated ability to build collaborative working relationships across a matrixed organization.

Responsibilities

• Executive Support Coordination: manage weekly meetings, ensure coverage, implement best practices, support onboarding and training of new staff, provide day-to-day guidance.
• Administrative Operations & Onboarding: coordinate onboarding for payroll hires, buddy assignments, welcome communications, onboarding resources, maintain documentation.
• Program & Administrative Coordination: coordinate logistics for learning programs, manage invitations, registrations, calendars, and event communications, maintain resources.
• Operational Improvement: identify opportunities to improve processes and document standard procedures.

Skills

Executive support

Administrative coordination

Project coordination

Communication skills

Attention to detail

Tools

Zoom

Job description

Harvard University’s IT organization is seeking a Senior Administrative Operations Coordinator to serve as the hub of logistical support for events, onboarding, and programs. You will coordinate executive coverage, establish best practices, and collaborate across HUIT to improve consistency and efficiency.

You will work independently, exercise sound judgment, and guide the executive support team. The role emphasizes proactive coordination and scalable administrative processes within a university