Strategic Administrative Coordinator - Surgical Services

Beacon Health System; South Bend (IN); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

403(b) Matching Retirement Fund

PTO

Shift Differentials

EAP

Tuition and Certification Reimb.

Clinical Ladder

Discounts - Local/National

Beacon Academy Courses

Gym Membership Discount

Job summary

Beacon Health System’s Memorial Hospital in South Bend, IN is seeking an Administrative Coordinator for the Surgical Services Department on a full-time day shift. You will manage calendars, prepare reports, and coordinate communications to support leaders, staff, and partners.

The role requires strong organization, confidentiality, and proficiency in Microsoft Office. You will help with payroll, expense tracking, procurement, and KPI reporting to drive service line performance.

Qualifications

• Associate’s degree or equivalent required.
• 3–5 years of administrative experience in healthcare or professional setting.
• Proficiency in Word, Excel, Outlook, PowerPoint.
• Excellent verbal and written communication with leaders and staff.
• Strong organization and ability to handle multiple priorities.
• Ability to maintain confidentiality and discretion.
• Independent and self-motivated with sound judgment.
• Team-oriented with strong interpersonal skills.

Responsibilities

• Maintain the Executive Director’s calendar, including scheduling meetings and conferences.
• Prepare agendas, minutes, presentations, correspondence and reports.
• Handle confidential information with discretion and professionalism.
• Screen and direct phone calls, emails, and visitors appropriately.
• Coordinate travel arrangements including transportation and lodging.
• Communicate with physicians, staff, vendors, and community partners for meetings and information flow.
• Support departmental projects and process improvement efforts.
• Organize and update electronic filing and record-keeping systems.
• Assist with payroll, credit card reconciliation, purchasing, and related administrative processes.
• Monitor and support KPI reporting for the service line.

Skills

Microsoft Office

Organizational skills

Communication

Confidentiality

Scheduling

Education

Associate degree

Tools

Payroll software

Calendar tools

Job description

Beacon Health System’s Memorial Hospital in South Bend, IN is seeking an Administrative Coordinator for the Surgical Services Department on a full-time day shift. You will manage calendars, prepare reports, and coordinate communications to support leaders, staff, and partners.

The role requires strong organization, confidentiality, and proficiency in Microsoft Office. You will help with payroll, expense tracking, procurement, and KPI reporting to drive service line performance.