Strategic Administrative Coordinator, Provost Office

Hamline University; Saint Paul (MN); In loco; USD 42.000 - 56.000; Tempo pieno

Descrizione del lavoro

Hamline University is seeking an Administrative Coordinator to support the Provost, COO, and Dean of the Faculty. The role manages schedules, coordinates office operations, and handles confidential communications on behalf of the Provost’s Office.

The position requires strong organizational skills, discretion, and excellent written and verbal communication. It includes supporting university events, travel arrangements, and document preparation.

Competenze

• High school diploma or GED equivalent.
• 1–3 years of senior administrative coordinator or assistant experience.
• Proven ability to craft timely, cogent communications for Provost’s use.
• Experience developing best practices in communications and office procedures.
• Experience handling confidential information.

Mansioni

• Manage the Provost, COO, and Dean of the Faculty calendars and schedules; coordinate materials and meeting notes.
• Book spaces, hybrid logistics, travel, and prepare briefing materials.
• Draft, proofread, and route communications for review; assist with presentations.
• Coordinate events for the Provost/Dean of Faculty; liaise with assistants and service providers.
• Greet visitors and manage inquiries; maintain confidentiality and professional image.

Conoscenze

Confidentiality

Communication

Organization

Multitasking

Prioritization

Analytical skills

Office procedures

FERPA knowledge

Tech communication

Formazione

Bachelor's degree (preferred)

High school diploma or GED

Strumenti

Microsoft Office

G-Suite

Workday

BoardEffect

Raiser's Edge

Descrizione del lavoro

Hamline University is seeking an Administrative Coordinator to support the Provost, COO, and Dean of the Faculty. The role manages schedules, coordinates office operations, and handles confidential communications on behalf of the Provost’s Office.

The position requires strong organizational skills, discretion, and excellent written and verbal communication. It includes supporting university events, travel arrangements, and document preparation.