Strategic Administrative Coordinator (Part-Time, Bend)

Partnersbend; Bend (OR); On-site; USD 31,000 - 50,000; Part time

Benefits offered by this job

Two Medical/Dental Plans

Paid time off

Life insurance $25,000

Disability insurance

403b with employer match

Employee Assistance Program

Voluntary benefits: Legal Shield

Job summary

Partners In Care (PIC) in Bend, Oregon, seeks an Executive Administrative Coordinator to provide high-level support to the CEO and project teams. You will coordinate schedules, meetings, stakeholder communications, and ensure progress through planning, organization, and follow-up.

The role emphasizes calendar management, minute-taking, travel coordination, and cross-functional collaboration to keep leaders aligned with priorities and organizational goals.

Qualifications

• Associate's or Bachelor's degree in a related field preferred.
• 3–5 years of administrative or project coordination experience preferred.
• Experience supporting senior leaders and cross-functional teams preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Manage complex calendars and scheduling for leaders and teams.
• Coordinate meetings, appointments, and events; prepare agendas.
• Attend meetings, take minutes, and share action items.
• Serve as primary contact with community leaders and partners.
• Maintain organized records and documentation.
• Coordinate travel and event logistics as needed.
• Draft and distribute correspondence and reports.
• Track deadlines and ensure timely completion of tasks.
• Organize project meetings, schedules, and milestones.
• Prepare project agendas, summaries, and status reports.
• Support presentations and project documentation.
• Monitor progress and follow up on assignments.
• Facilitate cross-team communication and risk identification.
• Assist with implementation planning and process improvements.

Skills

Executive support

Project coordination

Calendar management

Meeting facilitation

Written/verbal communication

Multitasking

Microsoft Office

Discretion/confidentiality

Education

Associate's or Bachelor's degree

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

Partners In Care (PIC) in Bend, Oregon, seeks an Executive Administrative Coordinator to provide high-level support to the CEO and project teams. You will coordinate schedules, meetings, stakeholder communications, and ensure progress through planning, organization, and follow-up.

The role emphasizes calendar management, minute-taking, travel coordination, and cross-functional collaboration to keep leaders aligned with priorities and organizational goals.