Strategic Administrative Coordinator: Operations & HR

State of South Carolina; Columbia (SC); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid vacation & sick leave

Telecommuting options

Job summary

State of South Carolina is seeking an Administrative Assistant to support the SCSM team with mailroom operations, meeting coordination, and reporting duties. The role includes assisting with staff recognition events and managing SharePoint/file structures for the agency.

The ideal candidate will have strong organizational skills, experience with MS Office, and the ability to work evenings or weekends as needed.

Qualifications

• At least a two-year degree in business administration, management, a related field or a combination of relevant education and work experience
• Proven experience as an administrative assistant or similar support role
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong verbal, written and interpersonal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and comfortable learning new software
• Ability to work some evenings and weekends, as needed

Responsibilities

• Handle mailroom pickup/distribution/mailing
• Maintain SCSM mailroom supplies and ordering, when needed
• Coordinate/set up All Staff/division meetings
• Assist with staff recognition events, to include managing Agency’s Peer Spot Awards
• Oversee Administrative Teams Master Reporting/Auditing Spreadsheet Timelines and Scheduling
• Manage SCSM Records/Shred Management program
• Manage SCSM annual ticket allotments
• Manage SCSM SharePoint/Shared Drives Folders/Files
• Oversee teamwear orders and distributions
• Assist the Chief Administrative Officer by managing time-sensitive tasks and requests in Asana, and by updating the Administrative Team Master Reporting Spreadsheet, as needed.
• Maintain centralized contracts/agreements folder in SharePoint

Skills

Organizational skills

Time management

Verbal communication

Written communication

Interpersonal communication

Evenings/weekends availability

Education

Two-year degree in business administration or related field

Tools

Microsoft Office Suite

Job description

State of South Carolina is seeking an Administrative Assistant to support the SCSM team with mailroom operations, meeting coordination, and reporting duties. The role includes assisting with staff recognition events and managing SharePoint/file structures for the agency.

The ideal candidate will have strong organizational skills, experience with MS Office, and the ability to work evenings or weekends as needed.