Operations & HR Administrative Coordinator

State-of-South-Carolina; South Carolina; On-site; USD 36,000 - 55,000; Full time

Job summary

The South Carolina State Museum is seeking an Administrative Coordinator to support the agency's Administrative Division with a mix of office and HR tasks.

You will coordinate mailroom operations, schedule meetings, maintain records, assist with onboarding/offboarding, and help manage time-sensitive requests in Asana.

Experience with SharePoint, Forms, and HR filing is valued; strong organizational and communication skills are essential.

Qualifications

• Two-year degree in business administration, management, or related field or a combination of relevant education and work experience.
• Proven administrative assistant experience or similar support role.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong verbal, written and interpersonal communication skills.
• Proficiency in Microsoft Office Suite and comfortable learning new software.

Responsibilities

• Coordinate/set up All Staff/division meetings and oversee mailroom operations.
• Manage mailroom supplies, inventory, and distribution; track time-sensitive tasks in Asana.
• Maintain and update the Administrative Team Master Reporting Spreadsheet and SharePoint folders.
• Oversee Records/Shred Management, ticket allotments, and HR filing system.
• Assist with onboarding/offboarding, interviews, badges, and nameplate ordering.
• Support staff recognition events and peer award processes.
• Monitor unpaid Breaks-in-Service for part-time staff.

Skills

Organizational skills

Verbal and written communication

Interpersonal skills

Flexibility

Education

Associate degree in Business Administration

Tools

Microsoft Office Suite

Microsoft SharePoint

Microsoft Forms

Adobe Acrobat Pro

Asana

SCEIS

NeoGov

Job description

The South Carolina State Museum is seeking an Administrative Coordinator to support the agency's Administrative Division with a mix of office and HR tasks.

You will coordinate mailroom operations, schedule meetings, maintain records, assist with onboarding/offboarding, and help manage time-sensitive requests in Asana.

Experience with SharePoint, Forms, and HR filing is valued; strong organizational and communication skills are essential.