Strategic Administrative Coordinator, CTL & Academic Affairs

City University of New York; New York (NY); On-site; USD 50,000 - 68,000; Full time

Job summary

City University of New York’s LaGuardia Community College is seeking an Administrative Coordinator in the Center for Teaching and Learning. The role supports compensation processes for faculty and staff on Tax-levy and grant-funded projects, coordinating with Academic Affairs, CTL, and the Research Foundation to manage stipends, reassigned time, and related reimbursements.

The position reports to the CTL director and will generate reports breaking down seminar expenses across funding sources,

Qualifications

• Experience in educational program administration required.
• Knowledge of and familiarity with the use of CUNY and Research Foundation human resources and business service tools preferred.
• Demonstrated commitment to working with diverse educational populations.
• Strong written and oral communication skills, interpersonal skills, and organizational skills.

Responsibilities

• Coordinate compensation processes (stipends, non-teaching appointments) for faculty participating in programs and seminars supported by Academic Affairs units, e.g., CTL, Student Success initiatives, learning assessment, and CUNY- and externally grant-funded program and research projects.
• Liaise with staff and administrators in Academic Affairs, academic departments, the CTL, LaGuardia Business Office, the LaGuardia Foundation, the Development Office, and the Research Foundation to coordinate funding from a range of sources.
• Assist and support LaGuardia faculty serving in PI roles on grants outside of the CTL regarding NTC and stipends; work with RF to appoint RF staff on 9th ledger, AA Divisional grants and PI grants.
• Maintain the CTL seminar and workshop participation database and annual learning assessment processes to track leaders and participants, including employment status, hourly rates for summer salary and non-teaching compensation, and reassigned time for seminar leaders, and generate reports.
• Collaborate with CTL administrative staff to ensure HR and financial systems and processes for seminar compensation, peer mentoring recruitment and payroll, vendor payments.
• Create quarterly reports to monitor budgets including 9th ledger P-card reconciliation.
• Meet regularly with Academic Affairs and CTL administrators to support budget management and funding streams.

Skills

Strong written and oral communication

Interpersonal skills

Organizational skills

Education

Bachelor's Degree

Job description

City University of New York’s LaGuardia Community College is seeking an Administrative Coordinator in the Center for Teaching and Learning. The role supports compensation processes for faculty and staff on Tax-levy and grant-funded projects, coordinating with Academic Affairs, CTL, and the Research Foundation to manage stipends, reassigned time, and related reimbursements.

The position reports to the CTL director and will generate reports breaking down seminar expenses across funding sources,