Strategic Administrative Coordinator — Billing & Projects

Raba Kistner, Inc.; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Raba Kistner, Inc. is seeking an Administrative Coordinator II to join the Consultants team in Austin, TX. The role supports the Business Manager and COO with clerical tasks, client deliverables, invoicing, and project setup while maintaining confidentiality and accuracy.

The position requires strong communication, proficiency in Microsoft Office, and the ability to handle multiple tasks in a fast-paced environment. This role offers growth within an engineering consulting firm in Austin.

Qualifications

• High School Diploma or GED required with 3 years of business/secretarial experience.
• Bachelor’s degree plus 2 years of related experience preferred.

Responsibilities

• Assist in preparing and distributing client deliverables (proposals, letters, reports) and proofread for grammar.
• Ensure accuracy when entering proposal opportunities and setting up projects; organize files and reports.
• Review and process vendor invoices into accounting software.
• Perform weekly billing and assist with project accounting and invoicing.
• Prepare and submit client invoices; coordinate revisions with project managers.
• Assist Accounts Receivable with collection efforts.
• Assist with client and vendor setup; maintain related documents and forms.
• Distribute designated reports as determined by project managers.
• Perform routine clerical duties (phones, greeting visitors, filing, data entry, etc.).

Skills

Oral and written communication

Typing 60 wpm

Microsoft Office proficiency

Education

High School Diploma or GED

Bachelor’s degree in Business, Finance, Administration or related field

Tools

Microsoft Office Suite

Job description

Raba Kistner, Inc. is seeking an Administrative Coordinator II to join the Consultants team in Austin, TX. The role supports the Business Manager and COO with clerical tasks, client deliverables, invoicing, and project setup while maintaining confidentiality and accuracy.

The position requires strong communication, proficiency in Microsoft Office, and the ability to handle multiple tasks in a fast-paced environment. This role offers growth within an engineering consulting firm in Austin.